Receptionist & GA Officer

Position Summary

Job Description Summary
Who are we?
Right across the Pipera metro station, the Samsung Shared Services Centre Europe, established in 2016 in Bucharest (Romania) covers Financial, Customer Service and HR processes for Samsung subsidiaries across Europe.

Role and Responsibilities

What is the role about?

As a Receptionist & General Affairs Officer, you will responsible for the following activities:

• Welcome and support of partners, visitors, employees and external service providers;

• Coordination of all mail correspondence and couriers (registration, distribution, preparation packages, etc.)

• Register all the official documents that enters and leaves the Company and inform the beneficiary;

• Manage the temporary and visitors access cards;

• Check, prepare and attach the evidences and approve the invoices of the department;

• Performs the necessary arrangements and/or provide support events (catering, restaurant reservations, hotel and taxi reservations) for organizing various within the company;

• Manage office supplies stocks (stationery, kitchen, toilets etc);

• Maintain the office at the best condition;

• Support and coordinate with HR and IT departments for employees onboarding and exit process;

• Support other departments in organizing off-site activities (like workshops, conferences, meetings);

• Inform Finance department about unbilled expenses from last month;

• Contact the suppliers or building administration in case of any issues and follow-up until is solved;

• Manage and supervise the travel process for SSCE employees and/or provides support for travel arrangements (taxi/hotel reservations) for Samsung employees from other countries;

• Manage the mobile phones stock and monthly subscriptions;

• Provide support in administrative activities (eg.: settlements, reservations, etc.) to the higher management team;

• Implement all the requests from direct manager and higher management;

• Communicate and ensure that employees are complying with internal Policies and Procedures;

• Be the first point of contact in the organization;

• Support with any ad-hoc request related to office administration.

Skills and Qualifications

Additional Job Description

Your profile:

• University degree;

• Computer literacy (Microsoft package – Office, Edge etc)

• Minimum 1 year experience in an administrative role (like Administrative assistant/Receptionist);

• Excellent written and verbal communication skills, English advanced level;

• Attention to details and discretion when handling confidential information;

• Excellent time management skills and ability to multi-task and prioritize work;

• Responsible, proactive, willing to help others;

• Available to work from office, Monday to Friday, 09:00-18:00.

Why is Samsung SSC Europe the place to be?

Samsung is a global leader in technology, opening new possibilities for people everywhere. In our center, you will be part of a dynamic team, in an international work environment.

Being one of the best in the industry comes with hard work, but we also make it rewarding through:

Compensation & Benefits

• Attractive salary & annual performance bonuses (on average 2 additional salaries);

• Meal tickets (40 Ron/ ticket), plus Easter & Christmas vouchers (300 Ron each);

• Recognition awards for outstanding results and/or long-term employment;

• Employee discount to Samsung products;

Health & Wellbeing

• Gym subscription, private medical care, daily fresh fruits and snacks in the office;

• Cultural card on your birthday for books, theatre, cinema, opera and similar;

• Quarterly team activities (e.g.: team dinners, team building