Project Assistant

The Project Assistant provides general administrative support to assigned managers and/or teams. Assists with team projects as needed.

Essential Duties and Responsibilities:

• Acts as a liaison with other departments to resolve day-to-day administrative and operational problems such as data management and hygiene and inputting and tracking KPI’s
• Gather, enter and or/update data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the team and provide reports
• Capturing projected and actual time into a project management system according to project plans as well as updating these to ensure the system is up to date
• Assist with preparation of deliverables for client deliveries by preparing and shipping project and method materials; coordinating the cleaning of any wearable items as needed
• Maintain project items, stock levels and tracking materials
• Draft or prepare responses to routine inquires; prepare photocopies and facsimiles for Client Facing Team
• Be the point person when working with Faculty, resolving inquiries, assisting with Faculty Work Orders and invoicing
• Perform other job-related duties and responsibilities as assigned.

Requirements

Position Knowledge, Skills and Abilities Required:

Project Management Skills

• Able to set priorities, organize and manage multiple tasks independently
• Anticipates needs; takes proactive approach to work
• Meets deadlines; manages time effectively
• Strong attention to details; focused on quality
• Ability to coordinate and organize meetings and/or special events
• Client Relationship Management
• Ability to establish professional and personal credibility with colleagues, clients, faculty and venders; owns relationships
• Strong interpersonal and communication skills
• Technical Skills
• Proficient in Microsoft Office Outlook, Excel, Word and PowerPoint as well as Dynamics 365
• Able to learn and work in various databases and systems

Education and Experience Requirements:

• · High School diploma or equivalent; degree preferred
• · Minimum of 1-year administrative experience