Assistant Chief Accountant

Agency: Illinois Board of Higher Education

Closing Date/Time: 06/10/2024

Salary: $60,000 - $90,000/year

Job Type: Salaried 

County: Adams; Alexander; Bond; Boone; Brown; Bureau; Calhoun; Carroll; Cass; Champaign; Christian; Clark; Clay; Clinton; Coles; Cook; Crawford; Cumberland; DeKalb; DeWitt; Douglas; DuPage; Edgar; Edwards; Effingham; Fayette; Ford; Franklin; Fulton; Gallatin; Greene; Grundy; Hamilton; Hancock; Hardin; Henderson; Henry; Iroquois; Jackson; Jasper; Jefferson; Jersey; Jo Daviess; Johnson ; Kane; Kankakee; Kendall; Knox; LaSalle; Lake; Lawrence; Lee; Livingston; Logan; Macon; Macoupin; Madison; Marion; Marshall; Mason; Massac; McDonough; McHenry; McLean; Menard; Mercer; Monroe; Montgomery; Morgan; Moultrie; Ogle; Peoria; Perry; Piatt; Pike; Pope; Pulaski; Putnam; Randolph; Richland; Rock Island; Saline; Sangamon; Schuyler; Scott; Shelby; St. Clair; Stark; Stephenson; Tazewell; Union; Vermilion; Wabash; Warren; Washington; Wayne; White; Whiteside; Will; Williamson; Winnebago; Woodford

Number of Vacancies: 1

Plan/BU:None 

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Illinois Board of Higher Education must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

 

About IBHE

IBHE has been supporting higher education in Illinois for more than 50 years. We are a dedicated team of professionals, overseen by a Board appointed by the Governor, who are working for a strong, equitable higher education system, which we believe is essential for the state to thrive. We work with leaders in colleges, universities, state and federal government agencies, governors, legislators, and other entities to strategically further this mission.

In its strategic plan, A Thriving Illinois: Higher Education Paths to Equity, Sustainability, and Growth, IBHE has identified three goals and 25 strategies to help achieve its vision of a higher education ecosystem that ensures individuals, families, and communities across the state thrive.

• Equity - Close equity gaps for students who have been left behind.
• Sustainability - Build a stronger financial future for individuals and institutions.
• Growth - Increase talent and innovation that drives economic growth.

About the position:

The Illinois Board of Higher Education (IBHE) is seeking an Assistant Chief Accountant/Procurement Officer in the Fiscal Operations Unit, reporting to the Chief Financial Officer.

This is a covered position under the State Universities Civil Service System.

 

The Assistant Chief Accountant/Procurement Officer will perform a variety of complex and professional accounting, analysis, and auditing functions including but not limited to preparing journal entries, assisting with budget preparation and reporting requirements. Additionally, the person in this position will serve as the Agency’s Procurement Officer and BEP Compliance Officer, ensuring compliance with State of IL procurement and preferred vendor selection processes (including filing required reports).

 

The ideal candidate will have extensive accounting skills, strong analytical, critical thinking and organizational skills, previous experience with state Accounting and Procurement systems, and be committed to attention to detail.

 

Duties and Responsibilities:  

55%

Accounting Functions:

• Prepares monthly journal entries
• Disburses monthly expense reports to Senior Staff
• Serves as lead for Agency asset inventory which includes coordinating recording and submitting to CMS
• Serves as lead on all fiscal compliance reporting.
• Act as lead with Agency compliance audits and maintaining records
• Assists the CFO with preparation of the Agency’s annual budget (ISL’s) and other reports as required
• Performs analysis of agency financial data for ad hoc reports, including for audits

 

40%

Procurement:

• Serves as the primary Agency contact with the Central Management Services (CMS) Procurement office
• Maintains expertise on Illinois state law and rules related to procurement
• Enters procurement data, as required by state law and rules, into the state procurement system (BidBuy)
• Works with the agency project managers to determine subcontracts that meet the threshold for financial disclosur