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Administrative Assistant
KymetaUnited Statesfull_timeVerifiedPosted 15 Jan 2026
💰 $70,000/yr($50,000/yr – $70,000/yr)
About the role
Administrative AssistantWho We Are Kymeta revolutionizes satellite communications through Intelligent Communications Platforms (ICPs). Our electronically steered flat panel antennas enable seamless communications on-the-move. Kymeta solutions serve government, military, maritime, transport, and public safety clients worldwide, providing uninterrupted connectivity and spatial intelligence anywhere, anytime. With over 150 patents, Kymeta is shaping the future of global communications. For more information, visit kymetacorp.com What We Need The Administrative Assistant is the FACE of Kymeta! The ADMIN team is responsible for general administrative and office duties to support day to day operations for Kymeta staff. This includes acting as Kymeta’s receptionist to greet visitors and notify employees of guests, ensuring that break area(s) and food selection is stocked, and office supplies are maintained. KEY DUTIES AND RESPONSIBILITIES
- Act as the point of contact for internal/external clients
- Order, receive, and maintain office supplies and snacks, research new suppliers, place business card orders, track inventory for Kymeta swag
- Assist with onboarding new employees-Example: name tags, folders, making badges, updating files, updating our Portal
- Update and maintain Admin policies/procedures
- Maintains security by following procedures to include monitoring online system (Envoy) and issuing visitor badges
- Manage 4 inboxes which include responding to telephone/voicemails, info email, vendor email, and NDA email inboxes screen and respond as needed
- Maintain all contact lists for restaurants/hotels
- Coordinate company events and activities. Examples: lunches, team celebrations, Happy Hours and food trucks for celebrations etc
- Organize conference and meeting room bookings, erase whiteboards, tidy room for next meeting
- Maintain all receipts for autopay card, labeling receipts, upload to accounting SharePoint and or email and tracking all expenses on Excel to stay within monthly budget
- Daily mail collection and distribution, open all bills for scanning to accounting or others, checks and confidential mail given to proper department for processing
- Receive deliveries and distribute as well as coordinate with our shipping department to send items out
- Coordinate the repair and maintenance of office equipment including coffee and water machines
- Provide general administrative and clerical support to various departments, Example- maintain NDA filing via electronic/paper copy
- Minimum of two years’ experience as an Administrative Assistant in a multi-department environment
- Experience working in a dynamic, fast-paced setting, wearing multiple hats
- Excellent time management skills, ability to prioritize work
- Must be willing to manage Reception front desk
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