Executive Assistant to Chief of Staff and CEO

Description

Executive Assistant to Chief of Staff and CEO

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America. We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings. 

Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey. EMPIRE is currently looking for an experienced and energetic Executive Assistant to support our Chief of Staff and CEO to join our downtown San Francisco office. The ideal candidate will have music industry experience, and have great judgment with discretion and confidentiality, as well as the ability to manage projects and deadlines. 

The Role Remix: EMPIRE is currently looking for an experienced and energetic Executive Assistant to support our Chief of Staff and CEO to join our downtown San Francisco office. The ideal candidate will have music industry experience, and have great judgment with discretion and confidentiality, as well as the ability to manage projects and deadlines.

This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude is essential.

• Interact with client and potential clients as well as other artists and high-level visitors
• Provide high-level administrative support and have the ability to work well with all levels of internal management and staff
• Provide comprehensive administrative support to the Chief of Staff and CEO, including managing schedules, coordinating appointments, arranging travel, and handling expense reports.
• Manage the executive’s desk and daily schedule, manage itineraries, meetings and events, maintaining contact to inform them of upcoming appointments and meetings; Identify key issues and prioritizing the schedule accordingly
• Timeline Management: Develop and maintain project schedules, monitoring progress and adjusting timelines as needed to meet deadlines and project milestones
• Be adaptable and willing to take on various ad-hoc tasks as required, demonstrating a "can-do" attitude and a willingness to learn
• Coordinate the logistics of Meetings, Conference Calls and Video Conferences
• Work closely with the Leadership team to provide seamless support to the Executive
• Organize and maintain confidential files, records, and documents, ensuring they are readily accessible and properly archived
• Manage and execute various travel arrangements and process travel & entertainment expenses
• Create and send grammatically/punctually correct internal/external company communication

Key Notes for Success:

• 2+ years executive assistant experience
• Ability to interact comfortably and effectively with employees of our company at all levels
• Ability to interact comfortably and effectively with employees of companies
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multitask
• Excellent customer service skills and ability to work with people at all levels
• Excellent organization and time management skills
• Strong problem-solving skills and the ability to anticipate needs and provide proactive support
• Extreme discretion with sensitive information
• Strong oral and written communication skills
• Run presentations and troubleshoot technical challenges
• Must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines
• Has advanced research and data analysis skills
• Adaptable to a variety of situations with numerous personalities
• Proficiency