Executive Administrative Support Specialist for Defense Acquisition Programs

Executive Administrative Support Specialist for Defense Acquisition Programs

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: TS/SCI

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

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The Opportunity:

As Executive Administrative Support Specialist for Defense Acquisition Programs, you will perform exemplary technical, clerical, administrative and strategic communication support across a variety of mission areas for key leaders who support the principal staff assistant and advisor to the Secretary of Defense, for matters relating to Department of Defense acquisition and sustainment for research and development; advanced technology; developmental test and evaluation; production; logistics; installation management; military construction; defense procurement; acquisition policy; environmental and nuclear security; chemical and biological matters; operational energy plans and programs; corrosion policy and oversight; human capital initiatives; as well as small and disadvantaged business management.

Responsibilities:

• Maintaining, monitoring, and synchronizing calendars, schedules, events, briefings, meeting, invitations, and activities.

• Reserving conference rooms, coordinating electronic invitations, preparing handouts, distributing “read-aheads,” coordinating teleconferencing and document meeting minutes.

• Composing and writing quality official correspondence, reports, letters, notices, instructions, and memoranda and documents for signature.

• Monitoring and managing Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS).

• Maintaining, monitoring, updating, and reporting status of program action items.

• Preparing findings on program issues to present facts and make suggestions for improvement.

• Providing support for distinguished visitor functions. Providing monthly a status report of all events planned, developed and executed.

Required Qualifications:

• Clearance: Active Top Secret/SCI.

• Minimum of five (5) years of experience to include executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with Department of Defense (preferably).

• Executive level support experience, experience within DoD and other federal agencies.

• Demonstrated success managing several direct reports and multiple functional areas across multiple locations.

• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.

• Must have excellent analytical and problem-solving skills.

• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.

• Must have strong active listening skills to assess customer needs and satisfaction.

• Must have experience in managing customer expectations and working directly with customers.

• Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.

• Must have the ability to multi-task across multiple projects.

Desired Qualifications: 

Bachelor’s degree from an accredited college/university.

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What You Can Expect:

 

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

 

An environment of trust.

CACI takes pride in fostering a diverse and accessible culture where every individual feels supported to chart their own path. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

 

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

 

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