Administrative Assistant- Operations

Trinity Medical Solutions is hiring a highly organized and proactive Administrative Assistant to support our Operations Directors and Management Team. This position is critical to ensuring the smooth coordination of day-to-day operational functions and requires someone who thrives in a fast-paced environment and communicates effectively across teams. 

 

What You’ll Do: 

• Support Operations leadership with scheduling, meeting coordination, agenda preparation, and meeting notes. 

• Track and maintain accurate attendance and timekeeping records for logistics staff and drivers. 

• Manage and update vehicle insurance documentation, ensuring compliance at all times. 

• Assist with internal communication and help carry out operational tasks across departments. 

• Organize records, assist with special projects, and follow up on action items to ensure timely completion. 

• Generate and format reports using various software tools. 

• Partner with the corporate administration team to support companywide programs, internal events, committees, and communications. 

 

What We’re Looking For: 

• Strong organizational and multitasking abilities 

• Excellent written and verbal communication skills 

• Minimum 2 years proficiency with Google & Microsoft Office Suite  

• Ability to handle confidential information with discretion 

• A proactive, solutions-focused mindset 

• Minimum 3 years administrative experience 

Join a team that makes a difference. Apply today to be part of a company committed to operational excellence and compassionate service.