Administrative Assistant

 

Create Your Experience of a Lifetime!

 

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

 

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

 

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

 

Job Summary:

The Administrative Assistant, Mountain Operations is a full-time, year-round role that provides high-level administrative, purchasing, and coordination support primarily for the Senior Director of Mountain Operations and the broader Mountain Operations leadership team. This position thrives in a fast-paced environment and is responsible for managing details with accuracy and follow-through, maintaining confidentiality, and proactively anticipating needs to improve leadership efficiency and the employee experience.

 

Job Specifications:

• Starting Wage: $21.47/hr - $26.29/hr
• Employment Type: Year Round
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: No

 

Job Responsibilities:

• Provide day-to-day administrative support primarily for the Senior Director of Mountain Operations; manage priorities, deadlines, and confidential information with professionalism and discretion
• Own the Senior Director’s calendar: schedule meetings, build agendas, coordinate logistics, and capture/distribute notes and follow-ups as needed
• Coordinate travel and itineraries as needed; prepare materials and ensure readiness for leadership meetings, presentations, and operational briefings
• Support purchasing and expense processes for the Senior Director’s organization, including quotes, vendor communication, order placement, receipt tracking, and invoice follow-up (e.g., Coupa, OnBase, P-Card/T&E, Concur)
• Maintain tracking tools for operational expenditures (OPEX) and provide administrative support for budget reporting and reconciliations as requested
• Provide timekeeping and Time & Labor support for Mountain Operations leadership (e.g., daily edits, PTO/sick/holiday entries as requested, interdepartmental labor allocations, and reminders for approvals)
• Assist with hiring and onboarding coordination for the department, including requisitions, interview scheduling, candidate communication, and maintaining accurate hire details (e.g., Paradox/SuccessFactors as applicable)
• Maintain departmental trackers and documentation (contracts, permits, licenses, agreements, fees, and key annual deadlines); support internal and external reporting as assigned
• Draft and distribute communications on behalf of the Senior Director and/or leadership team (updates, reminders, and key timelines); maintain distribution lists and contact directories
• Create, organize, and maintain shared resources (SharePoint/Teams folders, Smartsheets, SOPs, phone lists, radio handles) to support consistent operations
• Serve as a liaison