WHO WE'RE LOOKING FOR

The Administrative Assistant, Admin Corps is part of a team that performs administrative duties and project coordination for the Membership & Industry Relations and Awards departments. This team pivots between the two departments on a scheduled basis throughout the year.

The Administrative Assistant produces high quality, low error work and maintains the highest level of confidentiality and discretion. You are able to maintain your composure in high-stress, complex situations and have excellent decision-making skills. You are a clear communicator with a great demeanor and phone etiquette skills. You are able to be patient with challenging callers as well as with internal and external stakeholders.

WHAT YOU'LL DO

• Membership & Industry Relations: Research, analyze, and write non-biased career summaries for submissions; Data entry in TRAMM database; Ensure member confidentiality.
• Awards: Assist with verification of entries; Code entries; Assist with onsite and off-site Screening Meetings including setup, DJ duties, and break down; Ship and track certificates and GRAMMY statues; Inventory database; Create and distribute certificates; Rip audio files.
• Effectively communicate in writing, email, over the phone, etc. with both internal and external stakeholders.
• Coordinate and manage various department projects. 
• Other Duties as assigned.

SKILLS & EXPERIENCE

• Bachelor’s Degree preferred. Prior GRAMMY U involvement a plus.
• Previous administrative assistant experience.
• Strong proficiency in Outlook, Word, Excel, PowerPoint and other Microsoft applications. Experience with databases (e.g. TRAMM, etc.).
• Excellent organizational skills and attention to detail with the ability to keep information organized and accessible.
• Ability to manage multiple projects efficiently, prioritizing tasks appropriately and managing time well.
• Must be an independent problem-solver with the ability to successfully establish goals, deadlines, and procedures.

­­­PHYSICAL DEMANDS FOR CERTAIN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

SALARY AND BENEFITS

The starting rate for this position is $21.05 to $22.73 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market. 
 
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits.

Explore our career opportunities to join a team that values creativity, innovation, and diversity. 

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producin