Administrative Assistant I- Oncological Sciences

The Administrative Assistant provides comprehensive administrative support to the Oncological Science Department at the Icahn School of Medicine. This position is integral in ensuring the efficient operation of the department by assisting faculty, researchers, staff, and students with various administrative tasks. The role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to communicate effectively across a multidisciplinary team. This position offers an exciting opportunity to contribute to cutting-edge cancer research and patient care at a leading medical institution.

• Maintain and organize departmental calendars, ensuring proper coordination of events, seminars, and lectures.
• Prepare and edit correspondence, presentations, reports, and other documents as needed.
• Coordinate and assist with special events such as conferences, symposia, workshops, and conference room calendar scheduling.
• Prepare and f/u purchase orders, check requests, reimbursements, travel arrangements and accommodations for guest speakers.
• Screen and direct phone calls, emails, and other correspondence to appropriate personnel.
• Handle confidential and sensitive research data following HIPAA and institutional confidentiality policy.
• Coordinate travel arrangements for faculty, researchers, and visiting scholars, ensuring adherence to institutional policies.
• Maintain office supplies and assist with ordering materials for clinical or research purposes.
• Provide administrative assistance to researchers, including document management, data entry, and coordination of research meetings.
• Assist with weekly payroll, handle faculty and staff timesheets and attendance records.
• Update TV monitor.

• High school diploma or equivalent; Associate degree or higher preferred.
• 2-3 years of administrative experience in a medical, academic, or research setting (oncology or healthcare experience preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Knowledge of medical terminology, particularly in oncology, is a plus.
• Ability to handle confidential and sensitive information with discretion.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications:

• Experience in academic or clinical research environments.
• Previous work in a cancer research or clinical setting would be a plus.
• Familiarity with HIPAA regulations and confidentiality protocols.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.  We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate