Accounting Technician II

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,500.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Accounting Technician II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services.  These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services.  These managers report to the Associate Vice President of Finance.  The incumbent will be an Accounting Technician II within the University Accounts Payable unit. 

This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit.  However, duties may also include support within other areas within Fiscal Services. The Accounting Tech II position is responsible for processing invoices for all AP payments, along with auditing travel reimbursements in current system. This lead position helps with any campus community questions, in addition to supporting the Accounts Payable Manager as needed for things like the trial register review, handling other tasks when the manager is out.  The incumbent will handle various trainings as it applies to travel, and hospitality policies.  Duties will also include the maintenance of AP records. 

Responsibilities

Process the Travel Reimbursements in Certify and Travel Advances:

• Must be familiar and keep updated with current travel and hospitality policies
• Audit and process all reimbursements for State compliance within the Certify travel management software
• Process manual Travel Advances only as needed
• Utilize Certify reports to analyze types of various spending

Process PO Invoices and Direct Payments:

• Audit Direct Invoices and PO Invoices for accuracy, chart-field compliance, approvals, matching parameters, and sales/use tax, etc.
• Data Entry of all AP Invoices
• Be able to process invoices using electronic modalities such as Adobe Sign Workflow
• Review and clean-up of match exception report and follow through until payment occurs

Tracking and clearing of any outstanding Travel Advances as needed:

• Review any pending advances monthly and resolve outstanding advances
• Send out monthly notices for any outstanding advances

Other Responsibilities:

• Assist AP Office with other duties as assigned
• Be able to help out in other areas as requested
• Assist with on-going audits, and pulling documentation as needed
• Assist with system testing and upgrades
• Handle voucher uploads as requested
• Assist with month-end/ year-end close
• Provide training as related to AP initi