DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ACCOUNTING SPECIALIST UNIT SUPERVISOR

Job Location:

Address:  Division of Developmental Disabilities (DDD)
400 West Congress Street, Tucson, Arizona 85701

Posting Details:

Salary: $49,000 - $53,000 

Grade: 19

Closing Date: November 25, 2024

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Accounting Specialist Unit Supervisor. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. This position supervises professional claims staff responsible for more than 1,700 statewide Representative Payee Accounts managed by DDD. This position assists in staff development, including problem solving and decision making. Hires, trains, mentors, supports, directs, and evaluates subordinate personnel.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Completes performance appraisals, authorizes leave, and approves ETE Time Cards for staff.
• Conducts periodic and regularly scheduled internal audits for Client Funds Staff alpha accounts.
• Oversees Foster Care Representative Payee accounts.
• Issues checks, reviews receipts and ledgers.
• Reviews, submits, and processes Rep Payee applications and instructions on initial claims for benefits.
• Gathers and compiles data for Social Security Administration (SSA)/ALTCS/Revenue Desk and Support Coordination on all financial transactions.
• Carries a small caseload of accounting representative payee responsibilities to remain up-to-date on constantly changing SSA/ALTCS/ Federal and State requirements.
• Provides statewide in-service support and guidance to Support Coordinators and qualified vendors.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Generally Accepted Accounting Practices (GAAP)
• Principles, concepts, practices, methods, and techniques of governmental accounting
• Social Security Administration (SSA) benefits

Skills in:

• Supervision and leadership
• Strong interpersonal relationships and conflict resolution
• Problem solving
• Records management
• MS Excel, MS Access and Exact Software, etc.

Ability to:

• Reconcile accounts with a great deal of accuracy
• Research, compile, calculate, analyze and reconcile data
• Organize, prioritize and multi-task while managing a very heavy workload
• Learn, interpret and apply federal and state laws, statutes and regulations pertaining to accounting representative payee responsibilities

Selective Preference(s):

The ideal candidate for this position will have:

Two years of experience as an Accounting Specialist 3 or equivalent, and experience performing representative payee activities.

Pre-Employment Requirements:

• Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required traini