Administrative Coordinator

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

The purpose of this position is to provide executive level administrative support to the Dean of the School of Divinity. Under general guidelines, performs varied responsibilities, such as office management and administrative work.

SUPERVISORY AUTHORITY:

Typically, responsible for performing some non-supervisory duties in addition to supervisory responsibilities. 

NATURE AND SCOPE:

Internal contacts include senior leadership, Offices of the Provost and President, and their staff, as well as other staff from various departments schools and colleges within the university, Black Congregations Resource Center staff, and the School of Divinity Board of Visitors. External contacts are with a very wide variety of senior executives at other institutions of higher education, faith communities, and public and private sector organizations.

PRINCIPAL ACCOUNTABILITIES:

• Proactively supports Dean with managing complex calendar, appointments, and meetings internally and externally by organizing and scheduling, managing office and staff.
• Provides professional gatekeeping support, exercising considerable discretion and independent judgment.
• Provides clerical support such as transcribing and proofreading documents when needed.
• Provides phone reception support for the Office of the Dean
• Works cooperatively and collaboratively with facilities staff, security personnel, and other staff personnel.
• Coordinates travel arrangements (flights, hotels, and ground transportation), using university travel agent. Create and manage expense reports using Workday.
• Liaison between Dean and faculty and staff and all other schools and colleges and Executive Offices. Point of contact to all external offices for the Office of the Dean (IT and facilities, housekeeping) for all repairs, new orders, cleaning scheduling and accesses, and special requests. Seek ways to improve efficiencies, delegate tasks to other admins as needed.
• Organizes all aspects for onsite events and offsite retreats and conferences.
• Coordinate meetings and associated catering services. Creates process for holiday/birthday/bereavement cards and gifts distribution through courtesy fund, set up and collect donations. Perform reception duties, including welcoming and directing guests.
• Maintains current organizational charts, faculty/staff directory, Dean’s Bio/pic, HUSD Logos and disseminator of all information.
• Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements. Lead and coordinate ad-hoc projects as requested.
• Interprets and implements university and outside agency rules, regulations, policies, and procedures. Reviews and approves operational documents in consultation with Dean and Finance and Grants Manager.
• Responds to management and public requests for information and resolves politically sensitive issues.
• Occasionally accompanies the Dean at university, college, project meetings