Business Assistant

Overview

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join us as a Business Assistant II or Business Assistant III, contingent on applicant qualifications and experience. The Business Assistant will provide student award support in addition to travel and other business services support.

 

The position will be hired at either a Business Assistant II or III based upon qualifications, level of experience that fit the scope, and responsibilities assigned (please see Qualifications section). A Business Assistant III will have more responsibilities with an increased scope and complexity of duties. We fully support Business Assistant II candidates in applying and providing a training/mentoring environment which will allow them to progress to a Business Assistant III.

Responsibilities

Student Award:

• Administrator of university student award software (ScholarshipUniverse) for college.
• Primary requester of new student award fund codes and exception requests in coordination with departments.
• Primary transaction initiator of ServiceNow qualified and non-qualified awards.
• Coordinator of Dean’s Office student awards.
• Administrator for the T.H. Bell state-funded student award.
• Subject matter expert for student awards, scholarships, fellowships, and assistantships. 

Travel Specialist:

• Travel specialist for the college as designated.

• Provides other services as needed for college business services group.

• Performs miscellaneous job-related duties as assigned

In addition to the above, the Business Assistant III will also be responsible for the following:

• Oversees the roles of college employees in software and coordinates changes as needed.
• Oversees the college award process and suggests changes in policies and procedures.
• Coordinates with Assoc. Dean of Graduate Studies for graduate tuition pool funding handbook and college policies.
• Recommends improvements to the student award process and assists with the implementation of changes.
• Researches gift agreements and ensure donor intent is being met for their scholarship.

Qualifications

Minimum Qualifications:

The position will be hired at either a Business Assistant II or III based upon the following qualifications and responsibilities assigned:

• Business Assistant II:
  • Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field.
• Business Assistant III:
  • Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience is required. 

Preferred Qualifications:

• Working knowledge of scholarship processes and procedures.
• Experience in ScholarshipUniverse and awarding Scholarships.
• Knowledge of Excel to independently create formulas and spreadsheets.
• Working knowledge of USU’s Banner, ServiceNow, and Argos systems.
• Working knowledge of USU’s policies and procedures pertaining to
  • Purchasing
  • Travel
  • Graduate Assistantships

Knowledge, Skills, and Abilities:

• Knowledge of finance, accounting, and budgeting
• Skilled in problem solving and critical thinking skills.
• Ability to operate Microsoft Office software and use/develop Excel formulas correctly and independently.
• Ability to develop and maintain record-keeping systems and procedures.
• Ability to develop professional materials with proper grammar and punctuation.
• Ability to thrive in a fast-paced work environment while providing high quality customer service to a diverse population.
• Ability to effectively prioritize multiple tasks and deadlines.
• Ability to work both independently with little or no supervision, as well as collaboratively and dynamically in team-based settings.
• Ability to deal discreetly with highly confidential and sensitive information showing good judgement and decision-making skills.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Contact information for three professional references to be provided in the candidate profile.
• Cover letter to be typed/pasted at the end