Job Summary

This part-time (20 hours per week) position will be a member of the Sheriff’s Office Fiscal Unit and will work closely with personnel in the Enforcement Branch as well as personnel in other county departments. The Sheriff’s Accounting Specialist II will perform and coordinate various accounting and administrative functions to include tracking of data related to alarm permits, such as fees for alarm registration/renewal and civil penalties for false alarm calls. The selected candidate will be expected to perform technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices.

The selected candidate will also be expected to perform a wide variety of specialized clerical duties in support of the county’s alarm ordinance; to initiate, process, and maintain confidential documents; to plan, maintain, and coordinate the permit billing function; to provide assistance to alarm permit holders and applicants.

Additionally, this position will exercise initiative in resolving routine to moderate problems on a regular basis and must be able to perform a broad scope of accounting functions in a timely manner without assistance. The ideal candidate will have extensive experience and understanding of reconciliation, balancing, pre-audit and maintenance of several different types of accounts and funds for the Sheriff’s Office. This part-time (20 hours per week) position reports to the Finance Manager of the Sheriff’s Office.

On-the-job training requires from three to six months within the department before the incumbent is expected to fully perform duties with limited supervision. The employee must possess/gain a thorough understanding of the relevant practices and procedures within the department and must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies, procedures, and account/code structures that the incumbent must be able to interpret and utilize with little assistance.

The incumbent is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Results of the work affect the accuracy, reliability or acceptability of processes, information or services within the Sheriff’s Office as well as outside the County.

These positions are represented and require membership in the Sheriff’s Support Guild.

Sheriff's Accounting Specialists in the Sheriff’s Office are governed by State Civil Service laws, which require specific recruitment and testing procedures (see below for details). This recruitment will be used to create a one-year eligibility list to fill current and future positions within the Sheriff’s Department.

This posting is open until filled with a first review date of August 1st. This recruitment may close at any time on or after the first review date with no additional notice.

Qualifications

General

• Two (2) years of general office experience, at least one year of which must be directly related to the work of the class;
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-OR -

• One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
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-OR -

• Any combination of work experience and education which demonstrates the ability to perform the work of the class.
   

• United States Citizenship or Lawful Permanent Resident required.

The ideal candidate will have the following strengths:

• Governmental accounting experience is desirable.

• Strong organizational skills and detail orientation.

• Strong communication and customer service skills.

• Ability to manage multiple projects effectively.

Experience with personal computer software packages including Microsoft Word, Excel, and Access is essential.

Knowledge of:  the principles and practices of accounting/bookkeeping; general office practice and procedures.

Ability to: perform accounting/bookkeeping functions; classify accounting transactions, maintain and reconcile accounts, maintain tracking databases and prepare appropriate reports (periodic and ad hoc) and statements; make mathematical computations quickly and accurately; operate office equipment associated with the position.

SELECTION PROCESS

Application Review (Pass/Fail) – An on-line application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.