Human Resources Administrative Assistant

HR Administrative Assistant

Cleveland | OH – Corporate Headquarters.

On-Site

About Osborn Engineering:

With over 130 years of innovation and impact, Osborn Engineering is a forward-thinking, multi-disciplinary firm providing architecture, engineering, and consulting services across a wide range of industries. We believe in fostering a collaborative, people-first culture that drives professional growth and organizational success.

We are seeking a highly organized and proactive HR Administrative Assistant to support the Human Resources and Operations teams, while also providing executive assistance to members of our C-Suite. This role is ideal for someone who enjoys variety in their day-to-day work, thrives in a dynamic environment, and has a passion for people and process excellence.

Key Responsibilities:

Human Resources Support

• Assist the HR team with general administrative duties including document preparation, scheduling, and filing.
• Coordinate candidate interviews, pre-employment screenings, and onboarding logistics.
• Provide data entry, auditing, and administrative support for the company’s HRIS (Paycom).
• Maintain confidential personnel files and support compliance efforts.
• Serve as a reliable backup to the HR Generalist as needed.

Operations & Front Office Support (As Needed)

• Serve as a backup for front office coverage, including greeting visitors, answering incoming calls, and handling general inquiries during absences or peak times.
• Provide occasional support to the Operations team with office coordination tasks such as ordering supplies, travel coordination or assisting with internal events.
• Ensure professionalism and a welcoming environment when covering the front desk or assisting with office needs.

Executive Administrative Support

• Provide executive-level support to C-Suite members, including calendar management, meeting coordination, travel arrangements, and expense reporting.

• Support company-wide initiatives and communications led by executive leadership.

• Handle sensitive and confidential information with discretion.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

• 2+ years of administrative experience, preferably in an HR or executive support capacity.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Proficiency in Microsoft Office Suite, specifically in the full functionality of Excel and Word, and experience with HRIS platforms (Paycom experience a plus).

• SHRM-CP, SHRM-SCP, PHR or similar HR certification a plus.

• Excellent written and verbal communication skills.

• Professionalism, discretion, and a proactive attitude are essential.