HRIS Project Mgr/Administrator

Who We Are 

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults. 

Who We Serve 

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.  

What We Offer 

• Pay Range: $97,401 - $128,071 per year. Compensation may vary based on skills, experience, education, and location. 
• We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!   
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve. 

POSITION SUMMARY:

Under the general supervision of the Vice President of Human Resources and Senior Director of Human Resources, the HRIS Project Manager/Administrator (HRIS PM) performs the security management functions for the company’s human resources information system (HRIS) and supports and maintains that system. Determines and assigns roles and security access. Serves as the technical point-of-contact for HRIS-related questions and issues, manages system implementations, integrations, upgrades, testing and training. Serves as subject matter expert (SME) on HRIS matters. The HRIS PM serves as the primary contact with the organization’s HRIS vendor. This position is responsible for ensuring the accuracy and integrity of Human Resources data throughout the system and the interfaces to third party vendors including, but not limited to, the organization’s learning management system (LMS). The HRIS PM provides functional and technical expertise to end users regarding HR/Payroll, Core HR Administration, Scheduling, Time and Attendance, Recruiting/Onboarding, Benefits, Performance Management, Employee and Manager Self Service, and other modules of the HRIS through report design and generation, integration development, training, enhancements and maintenance. This person will work collaboratively with end users, HR staff, payroll staff, staff in other departments within the organization and the company’s chosen vendor in the development, delivery, and maintenance of the company’s HRIS. The ideal candidate will be committed to process improvement and have a strong customer service orientation.

ESSENTIAL DUTIES AND RESPONSIBILITES:
• Provides technical expertise as the HRIS subject matter expert on cross-functional projects. Focuses on process improvement, streamlining both business and system processes.
• Provides broad analytics, metrics, analysis, support and coordination to the HRIS.
• Sets and maintains Security and Roles within HRIS.
• Performs system administrator duties for the HRIS including user administration, security configuration, workflow and batch job monitoring.
• Develops and maintains a regular audit schedule and executes audits throughout the year verifying the integrity of the data in all HR systems and databases, resolving irregularities and partnering with HR Staff, the HRIS vendor, and IT to correct discrepancies and ensure compliance.
• Designs, develops, and maintains reports utilizing a variety of reporting tools including, but not limited to, Cognos BI Report; provides training on reporting tools.
• Subject matter expert for all HRIS inquiries concerning user security, workflow management, org changes, mass changes and other table maintenance.
• Provides day-to-day analytics/metrics support to end-users, including data systems integrity, troubleshooting, and analyzing errors in reports/data.
• Serves as HR analytical expert in support of HR business processes and data integration, performs data analysis and produces a wide variety of reports to support department and management decisions.
• Provides project oversight from design through implementation of HRIS modules and upgrades.
• Generates standard and ad hoc reports.
• Manages system upgrades and implementation, training, process improvement, and other assigned projects.
• Interfaces with third party vendors Pacific Clinics’ staff, and