Office and HR Admin Assistant

Join Innovative Construction Group, where diversity drives innovation! We're committed to providing our team members with the resources, training, and support they need to succeed, now and in the future. We offer a variety of family-friendly benefits to all our employees:

·Flexible and Affordable Healthcare Coverage Options

·Supplemental Healthcare Coverage Opportunities

·Competitive Pay and Bonus Potential

·Paid Time Off and Work/Life Benefits

·9 -Paid Holidays

·Retirement Plan with Company Match

·Parental Leave

·Mortgage Financing Discounts through Pulte Mortgage
 

Innovative Construction Group is positioned for high growth over the next several years and there will be several opportunities for ongoing career advancement. Apply now and build your career with ICG.

 

PRIMARY RESPONSIBILITIES

• Refers inquiries as appropriate or gathers information for follow-up. Acts as a liaison or point of contact and resource for staff, visitors, and various departments.
• Will organize and arrange travel plans to include itineraries, agendas and all trip logistics.
• Works closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Compile special reports, letters, and companywide communications using various software tools, including Word, Outlook, Excel, and PowerPoint. Will prepare and edit presentations and other documents incorporating ICG branding specifications.
• Prioritizes conflicting needs; is proactive, and follows through on projects to successful completion, often with deadline pressures.
• Assists with special event planning and preparation of meeting rooms, including determining attendees, flow of information to attendees, catering, location, hotel negotiations etc.
• Plays an integral role as administrative support to the Culture and Engagement Committee, such as communications, planning, scheduling and purchasing food and supplies.
• Communications liaison between PulteGroup’s communication team and ICG. (i.e. Town Hall video content, Company Newsletter)
• Will assist with processing and organization of expense reports for senior management.
• Coordinate office logistics, such as ordering supplies, managing office equipment and vendor relationship, scheduling shredding, pest control and plumbing services. Maintaining cleanliness standards of meeting rooms, and handling mail and package distribution.
• Support of transportation logistics (i.e. issuing fuel cards, maintain fuel system and pins, maintaining policy documents)
• ICG Gear Store administrator.
• New Hire On boarding support.
• Provide centralized administrative support to the People & Culture Team as needed.
• Support special projects as they arise.

REQUIRED EDUCATION

• High school diploma or equivalent.
• Bachelor’s degree preferred.

REQUIRED EXPERIENCE

• Bilingual: English/Spanish a plus (not required)
• Will have the ability to exercise good judgement in a variety of situations.
• Must have the ability to work independently on projects and at times to handle various deadlines.
• Advanced proficiency with all MS Office programs.
• Excellent interpersonal skills.
• Excellent Oral and Written communication. Communications background a plus.
• Proven ability to prioritize multiple time sensitive projects, including reports and presentations.
• Ability to maintain highly confidential information.
• Project coordination experience.
• Exceptional organizational and planning skills.
• Advanced problem solving and analysis skills.
• Attention to detail and accuracy.
• Must be open to some business travel as needed.

PulteGroup, Inc. and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, “Recruiters”) in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at PulteGroup, Inc. or its affiliates without