Business Administrative Assistant

POSITION:                    BUSINESS ADMINISTRATIVE ASSISTANT

DEPARTMENT:             PORT ANGELES CORPS

SUPERVISOR:               CORPS OFFICERS

STATUS:                       REGULAR FULL-TIME; NON-EXEMPT

SCHEDULE:                  Monday, Wednesday, Friday 7:45am – 2:45pm, Tuesday                                            and Thursday 7:45am – 4:15pm 

 

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it’s a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we’re committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

 

A. BASIC PURPOSE

The purpose of this position is to provide administrative, kitchen and food bank support for the Port Angeles Corps

 

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

*** Applicant must have Clean Driving Record

ADMINISTRATION:

• Responsible for the day-to-day operation of Port Angeles Corps if the Officers are unavailable.
• Open/Close the building as required.
• Answer and/ or respond to phone calls received to the office and either assist them, or direct them to the proper employee
• Greet clients and all who come in the building
• Daily scheduling for showers
• Checking in for meals and input to computer
• Maintain current and accurate computer files and statistical data
• Maintain lobby area which includes but is not limited to: receiving donations, flyers, brochures, etc.
• Assist with AP/AR requirements as requested and needed.
• Assist with Banking/Deposits
• Supervise staff of the Feeding Program and Hope Market as needed
• Work towards recruiting volunteers for kitchen help, cleaning help, Hope Market workers, bell ringers and Christmas assistance workers.
• Responsible for the proper recording, disbursing and reporting of in-kind donations.
• Be the Safety Coordinator for location and lead safety meetings as needed
• Assist Corps Officers as needed.

SEASONAL RESPONSIBILITIES:

• Assist with seasonal assistance signups, volunteer coordination, toy/food sorting and distribution
• Assist with donor relations for the angel tree program
• Assist with volunteers and paid workers scheduling for kettles.
• Assist with kettles being delivered and picked up during the Christmas Season
• Seasonal Assistance data entry throughout the Christmas Season.

 

DRIVING

• Maintain maintenance records for all vehicles, reporting all necessary repairs and working with officers to schedule all work to keep the vehicles in good working order.
• Drive for meetings and bank deposits, various errands.
• Maintain all required driving records per The Salvation Army requirements.

 

KITCHEN / HOPE MARKET

• Coordinate food ordering with kitchen staff and Corps Officers.
• Coordinate volunteers working in the kitchen and Hope Market operations. Maintain volunteer registration, training, hours of work and report each to Corps Officers.
• Assist with food distribution on Tuesday and Thursday Hope Market days, working with staff and volunteers.
• Maintain records of donated food through Food Lifeline, walk in donations and preparing “Gift in Kind” reports as necessary
• Assist Corps Officers, as requested, with correspondence and follow-up as appropriate, monitor all incoming phone calls, taking messages as necessary, coordinating calendars, and scheduling meetings.
• Maintain Child Safety database and all other related documents and records.
• Assist