Scheduled Hours

37.5

Position Summary

This is a temporary role for approximately three months. Coordinate and perform a wide variety of administrative tasks to support the chairperson and department manager on behalf of the Chemistry Department. Close attention to detail, high professional standards and respect for confidential and/or sensitive information, excellent time management and prioritization skills, and the ability to interact well across all levels of staff and faculty within and outside of the university is extremely important in this role.

Job Description

Primary Duties & Responsibilities:

• Schedules diverse and complex appointments for the department chair, including meetings and travel arrangements. Prepares complex itineraries for multiple constituents for chair/department hosted meetings and events. Prioritizes and maintains daily appointment calendar for chair and department manager. Handles all meeting details, confirmations and back-up materials.
• Draft and finalizes letters, email messages, agendas and meeting minutes, and other communications. Initiates, writes, creates and reviews various communications such as announcements, event schedules, departmental information, and regular mailings. Double checks all work for accuracy. Documents created require little additional review.
• Coordinates all administrative aspects of the tenure process. Communicates with tenure/promo candidates, gathers documentations per university guidelines, ensures all documents are correct and adherent to policy, compiles and submits for review tenure/promo packets in full. Gathers letters from internal and external sources.  Handles all tenure/promo information with strict confidentiality and care.
• Prepares and submits travel, event and other expenses to accounting department according to guidelines. Adheres to event budget.
• Provides general administrative support to the chair, department manager, and across the department; ensures all department protocols are followed, answers general questions, provides solutions and referrals; serves as liaison to and assists faculty with general needs and logistical support. Ensures all inquiries are addressed and resolved. Treats all department information with a high level of professionalism, especially confidential and/or sensitive information.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Administrative Office (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Not Applicable

Grade

G09-H

Questions

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Accommodation

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