Administrative Secretary III

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Administrative Secretary III

                        

Location

Weston

                    

Facility

Florida Weston Hospital

                     

Department

Endoscopy-Weston Hospital

                      

Job Code

B4705F

                     

Shift

Days

                       

Schedule

7:30am-4:00pm

                       

Job Summary

                         

Job Details

Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education, all while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale and Florida regions. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.     

 

The Administrative Secretary III will greet patients – answer questions and redirect if needed, prepare charts, communicate with nurses and managers, and assist with projects. This role involves collaborating with a large number of people, including doctors, fellows, residents, and other Cleveland Clinic staff members. The ideal candidate for this role can work well in a team environment.  

A caregiver in this position works 7:30am—4:00pm or 8:30am—5:00pm. 

 

A caregiver who excels in this role will:   

• Perform general clerical duties on a daily basis such as filing, and other specific duties. 

• Maintain a file for charts received for patients scheduled for surgery according to date to prevent loss in the event of a change or rescheduling. 

• Prepare charts by placing required lab work, EKG, Chest X-ray, and history and physical on correct patient charts, assuring that all copies are legible and within the required time frame. 

• Notify the charge nurse immediately if unable to complete. 

• Prepare charts according to procedure, ensuring appropriate paperwork is available for admitting nurse (Radiology, OR). 

• Deliver completed, stamped charts, along with patient's old records to ACU (ambulatory care unit). 

• Serve as liaison between physician's offices, inpatient units, ancillary departments, and other services to ensure coordination in the delivery of patient care. 

• Distribute pre-admission sheets to pre-admission clerk in agreed upon time frame. 

• Assess and organizes workload to determine the order of priority, to expedite the processing of the preop data. 

• Coordinate and schedules outpatient transfusions and infusions. 

• Participate in quality improvement activities to improve the flow of patients and required documents. 

• Maintain an orderly, clean, well-stocked office area, reordering supplies on appropriate order days. 

• Prepare and arrange charts with proper forms for each