Financial Secretary - Secondary

POSITION SUMMARY:  The Financial Secretary at the secondary level is responsible for setting up and managing all school budgets, including school building budget, ASB, Resale, and any additional monies or grants the school may receive. This position is also required to be familiar with District, State, and Federal guidelines that may be applicable to some funding sources.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for setting up and managing the school building budget, grants, resale, and any other special funding available to the building in coordination with building administration.
• Responsible for setting up and managing ASB budgets in coordination with ASB officers and building administration.  Requires handling point of sale transactions, deposits and bank reconciliation.  Facilitate annual ASB budget meeting in conjunction with ASB Activity Advisor and ASB Officers.  Monitor, on a regular basis, individual ASB accounts to ensure positive end balance.
• Responsible for maintaining accountability for school fundraisers.
• Responsible for notifying students and collecting fees/fines.
• Responsible for preparing purchase orders and process invoices.
• Responsible for procurement card purchases and reconciliations.

 
OTHER RESPONSIBLITIES:

• May be responsible for ordering and tracking supplies for the building. This may include communicating with vending machine representatives.
• May provide support for professional development and/or conference registration and/or travel arrangements for Administrative personnel and staff.
• Assist other secretaries with greeting students, staff, parents, community members, and other visitors upon their entrance to the building.
• Assist with answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages.
• Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Multilingual staff member may be asked to translate within their scope of work.

 
REQUIRED QUALIFICATIONS:
Education and Experience
High school diploma or equivalent
Two years of accounting or bookkeeping experience; or two years of administrative assistant experience that included financial responsibilities
 
ADDITIONAL REQUIREMENTS:
Proficiency with Microsoft WORD and EXCEL
Positive evaluations
 
PREFERRED QUALIFICATIONS:
Knowledge of District's current integrated accounting software
Knowledge of the District's Student Information System
Knowledge of Point of Sale
 
CONDITION OF EMPLOYMENT:
Criminal background clearance
Valid Washington State Driver's license
Work scheduled hours on a consistent basis
 
KNOWLEDGE OF:
School board policies and procedures
District, State, and Federal guidelines that may be applicable to some funding sources
Microsoft WORD and EXCEL
Database management
 
ABILITY TO:
Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
Speak, read and follow written or verbal communications
Exhibit proper telephone etiquette
Practice effective safety and security within individual work routines
Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines
Develop and maintain positive customer relations with staff students, parents, and the public in a multicultural and multiracial community.
Cope with and assist angry or distraught students, parents, and other community members
Work collaboratively with District staff and promote teamwork
Practice ethical and professional standards of conduct including the requirements of confidentiality
Be fair and consistent with all students
Resolve routine problems and make decisions within established parameters
Abide by Federal Way Public Schools' Policies and Procedures
Perform the essential functions of the job with or without reasonabl