Senior Grants and Contracts Specialist, Chandra Family Department of Electrical and Computer Engineering

Job Posting Title:

Senior Grants and Contracts Specialist, Chandra Family Department of Electrical and Computer Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Nov 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Chandra Family Department of Electrical and Computer Engineering is a top-ranked department and the largest department in the Cockrell School of Engineering with more than 2,100 students and over 70 tenured and tenure-track faculty. Our faculty bring state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business. Join us in changing the world!

Purpose

Provide comprehensive support to the Department of Electrical and Computer Engineering for all aspects of the preparation and submission of funding proposals to sponsoring agencies and organizations, as well as oversight of post-award activity.

Responsibilities

• Prepare and submit grant proposals, contracts, and sub-contracts: Coordinate multi-institution proposals, review subcontracts for accuracy and compliance; Assist professors with gift funding applications and submissions; Process contract amendments and various contract documents; and Provide notification of sponsor requests for information and clarification to PI and/or OSP/PIE.

• Act as liaison to Office of Sponsored Projects, Discover to Impact, and Sponsored Projects Award Administration regarding pre- and post-award issues. Provide assistance to faculty with electronic proposals, subcontract submissions, and post-awards utilizing internal university systems and external sponsor systems.

• Serve as back-up for post-award management, including providing revised budgets, helping to establish subcontracts, assisting faculty to determine summer assignment funding, and providing post-award reporting, as needed.

• Serve as back-up for Department’s Cost Center Manager for research-funds costing.

• Serve as back-up approver for transactions.

Required Qualifications

• Bachelor's degree with five years of relevant experience. Minimum 5 years of experience processing various contract documents including NDAs, MTAs, MOUs, TCPs, DUAs, AORs, CDCPs. no-cost extensions, prior approvals on active awards, PI and Co-PI approval requests

• Experience with external agency proposal-preparation, budget development, and submissions systems for NSF, NIH, DOD, DOE.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than 2 years of grant preparation experience.

• Expertise with the UT VPR structure, policies, and resources including RSC, OSP, DTI, OTC

• Excellent communication and collaboration skills.

• Successful record of managing a high-volume of proposal submissions with competing deadlines accurately and in a timely manner.

• Certified Research Administrator (CRA) status.

• Familiarity with electronic application systems including Research Management System (RMS), NSF FastLane, Cayuse.

• Familiarity with UT Define, Direct, and FRMS systems.

Salary Range

$75,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

Work Shift

• Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

• Flexible schedule and/or hybrid telework may be allowed. 

• Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis or for special events.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. An