Senior Administrative Assistant, Chains

Position Title: Senior Administrative Assistant, Chains
Location: New York, NY

Careers that unlock the magic of human connection 

Who we are 

Pernod Ricard is a global premium spirits and wine company. We’re the team behind leading brands such as ABSOLUT® Vodka, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, Beefeater® Gin, and Avión™ Tequila, as well as many more superior wines and exquisite champagnes! 

Working at Pernod Ricard is all about igniting conviviality in that all that we do. Derived from the French word, convivialité…it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard. Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making a new friend every day, and realizing our potential as people and as a business! 

The salary range for this role, based in New York is $61,776.00 to $77,200 .00 range will vary if outside of this location.  Base salaries are determined during our interview process, by assessing a candidate’s experience, skills against internal peers and against the scope and responsibilities of the position.

Does this sound like you?

• You thrive in a fast-paced and high-energy environment.

• You take challenges head-on and aren’t flustered in dynamic situations.

• You act as an owner, not a renter, and are the first person to roll up your sleeves and tackle a challenge.

• Details matter to you and anything less than perfection keeps you up at night.

• Your motto? “I look for solutions before there is even a problem.”

• You embrace change. You are quick on your feet. You over-communicate.

• You work well in a team environment.

• You are intuitive and don’t have to be told what to do.

• You enjoy working with senior leaders; making sure they are supported and put in a position to excel.

• You believe in and embrace the following values with passion – entrepreneurship, trust, ethics, conviviality

Position Summary

• Your primary responsibility will be to provide administrative support to the Chains Division, enabling these field sales departments to grow our brands and our business ahead of target and ahead of the competition.
  • You will establish and foster relationships that will drive this success.

Major Responsibilities / Accountabilities

• Responsible for all administrative duties supporting chains team across the US.
• Provides full administrative support to the Division Vice President (DVP) of the Chains division.
  • Primary responsibilities include travel arrangements, calendar management, expense account filing and tracking, meeting planning.
  • Manages and tracks DVP’s staff meetings follow up and action items. Ensure completion. 
• Responsible for representing the DVP leaders in company communications (i.e.: phone/mail/email, company notes, holiday cards, etc.).
• Coordinate and manage divisional and team meetings. Meeting planning requires hotel and venue contract negotiation and management of budget.  Includes coordination and logistics planning.
• Maintains key dates on master calendar for the leadership teams:  QBR (Quarterly Business Reviews), customers  and/or distributor meetings, Talent Calibration, CODI planning and review meetings, division meetings and project meetings
• Foster Chains cultures by Organizes happy hours / celebrations and other team-building opportunities.
  • Key member of the ‘Chains culture committee’
• Host and resources for all out-of-town internal guest and external visitors
• Coordinates administration of IT needs (new phones, computer equipment, office access etc).
• Monitor system for new tools to enhance leader’s effectiveness.
• Reservation of office and conference room space.
• Host and resource for guests to Division Office.
• Assist with new hire training and orientation.  Standardize on boarding for all new chain employees

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