GELC Sr. Administrative Assistant

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.


OPEN: SEPTEMBER 11, 2025 CLOSE: SEPTEMBER 25, 2025
JOB TITLE: SR. ADMINISTRATIVE ASSISTANT DEPARTMENT: GELC
REPORTS TO: DIRECTOR(S) HOURS: 40 HRS/WK - FULL TIME
SALARY: BASED ON SALARY MATRIX + BENEFITS REQUISITION: 730


Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:
Assists Administrative Team with the complex and confidential administrative work for the Grandview Early Learning Center. Assists with schedules, flyers, announcements and disseminates information and helps explain CCDF requirements and policies & procedures through personal and telephone contacts.
Essential Duties and Responsibilities
1. Greets parents, guardians and visitors while maintaining professionalism at all times. Routes incoming parents and visitors and directs visitors to destination. Assure visitors sign in and out each day and create a name badge for all guests and visitors to wear.
2. Assures children are signed into the online attendance management program.
3. Assure staff sign in and out each day on the Sign-in/out form.
4. Track weekly child and staff weekly attendance ratio data and submit data to the Administration Team.
5. Work with the classroom teachers to collect classroom monthly attendance data, submit data to the Administration Team. Responsible for making and distributing photocopies and facsimiles. Composes routine correspondence and memos. Copies all application packets: Grandview, Subsidized and PTP and has them available for public in lobby.
6. Screens and routes incoming telephone calls to classrooms and administration, takes messages and returns voicemail calls. Answers and routes a high volume of incoming calls and messages using proper etiquette. Follows up as necessary.
7. Provides timely information and direction to families and visitors regarding requested and available services.
8. Assists families through enrollment processes including monitoring incoming emails, explaining requirements, policies and procedures, and assists families in completing their applications. Files and secures family applications, updates and distributes information.
9. Prepares documents for enrollment meetings, schedules enrollment meetings, and keeps up-to-date child enrollment data for all children current and pending enrollments.
10. Assists in scheduling staff meetings and trainings for classroom staff and Administrative Team. Sends out calendar invites, cancellations and reminders. Creates an agenda and takes notes during all meetings and disseminates to appropriate parties. Assists with planning, coordinating and preparation of parent nights or community events.
11. Assists in composing and posting flyers and announcements and distributes as necessary.
12. Picks up and delivers mail and other office information at the Administration Building.
13. Assists in various approval processes by routing and tracking documents for signatures.
14. With management approval places orders & purchases for Center supplies; classrooms, kitchen, children and staff. Completes vendor orders and purchases in Microix, purchase order system, by telephone, in- person or online.
15. Researches and resolves office operations and system issues and concerns.
16. Monitors equipment and supply inventory, and determines needs to re-orders stock orders.
17. Maintains up-to-date records of expenditures by hard copy and digital format for accounting or Administration reports.
18. Receives and distributes incoming mail and packages. Properly and accurately logs all incoming/outgoing mail. Logs and tracks forms submitted to other departments for signature. Collects and logs incoming correspondence, sign for deliveries. Assists in the delivery of classroom/office supplies received through the purchase order system.
19. Acts as back-up to assist with Leave Request Forms, including routing for all required signatures and approvals, and maintaining a leave schedule/calendar.
20. Provides back-up to Administrative Team and classroom teachers as needed.
21. As directed by management personnel, creates or updates forms for Child Care Center.
22. Required to work sched