Senior Research Engagement Coordinator, Office of the Vice President for Research, Scholarship and Creative Endeavors

Job Posting Title:

Senior Research Engagement Coordinator, Office of the Vice President for Research, Scholarship and Creative Endeavors

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Hiring Department:

Office of the Vice President for Research, Scholarship and Creative Endeavors

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

As a core member of the Research Development Research Engagements team, ensures consistently high levels of service to teams of researchers and OVPR leadership in hosting engagements designed to deliver key desired outcomes of advancing investigators’ progress toward pursuing major external sponsored research funding. Special emphasis is placed on engagements with the U.S. Department of Defense (DOD).

Responsibilities

• Manages day-to-day operations of research engagements and VIP DOD visitors with attention to DOD specific protocol. Coordinates, gathers, and understands requirements for these engagements and events. Plans events with attention to financial and time constraints. Identifies vendors and confers with stakeholders regarding logistics, event goals, and objectives. Liaises with participants to identify their needs and to ensure customer satisfaction. Works with Research Communications department to promote and publicize events via emails, newsletters, social media, and in person presentations. Uses design software to create event assets. Manages all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc. Creates and maintains electronic files, templates, evaluations, and lessons learned from events. Ensures compliance with UT and OVPR rules and regulations. Collaborates with Defense Research Development colleagues in brainstorming sessions, planning/design meetings, rehearsals, and postmortems. Acts as primary on-site point of contact at events.  

• Coordinates campus visits for DOD visitors, including facility/laboratory tours and research presentations. Serves as host for these visits, along with Defense Research Development colleagues. Attends periodic, DOD-relevant offsite events including military research conferences and UT-hosted engagements in Washington, D.C. Coordinates event sponsorship logistics for these offsite engagements and represents UT and OVPR by staffing promotional tables/booths as needed. Communicates pre-departure instructions, itineraries and plans to cohorts of UT investigators attending these offsite engagements.

• Uses tools to track information on events. Maintains an inventory of participants and event resources. Provides feedback and periodic reports. Contributes to the overall success of the Research Development portfolio by performing other duties as assigned. 

Required Qualifications

• Bachelor’s degree and 5 years of events coordination experience. 

• Demonstrated problem solving and effective communication with various interested parties. 

• Ability to manage large logistically challenging events. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Deep knowledge of DOD hierarchy, protocol and culture.

• Previous experience working in events within a higher education environment. 

Salary Range

$55,000 + depending on qualifications

Working Conditions

• May work around standard office conditions