Administrative Assistant

Posting End Date:

January 21, 2025

Employee Type:

Regular-Full time

Union/Non:

This is a non-union position

Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!

*Company paid international relocation is not offered for this role

What you will do:

Self-reliant and with minimal direction and provide the following services:

• Independently provides support for the GCT Region employees.

• Time management - Manage calendar and workday to ensure maximum time efficiency is achieved, anticipating, and initiating appropriate actions as required.

• This role is required to handle a wide range of duties, tasks and requests as well as anticipate the needs or issues of the Region.

• Produce and assist with PowerPoint, Word, and Excel documents.

• Coordinate travel arrangements and department calendars, vacation/out of office, as well as other staffing reports as required.

• Coordinate meetings with internal and external people, including arranging any hospitality requirements

• Admin Support for the Manager, Express Platte Operation team as required.

• Submitting requests for team for onboarding & off-boarding as required.

• Expense report submission and administration.

• Coordinates with external vendors to receive, track, distribute and process external invoices to appropriate approving authorities.  Reviews, tracks and follows up on outstanding invoices distributed.

• Coordinates, creates and maintains electronic files and team sites (in SharePoint), including granting and maintaining access and permissions.

• Coordinates team events, receptions and celebrations. 

• Manages team seating assignments.

• Purchases, receives and stores the office supplies and services. Owner of P Drive and responsible for granting access to employees as needed.

Who You Are:

You have the following education & experience:

• Relevant education and a minimum of 1 year of experience in the administrative field; or an equivalent combination of education and experience.

• Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.

• Strong interpersonal and communication skills

• Ability to learn tasks quickly and become efficient in a short period of time.

• Excellent time management skills and the ability to prioritize.

• Ability to perform work with routine interruptions.

• Excellent organizational skills

• Proactive and self-motivated.

Preferred:

• A college degree is desirable

• Proven proficiency in Oracle Financial Applications and Workday Applications.

Working Conditions:

• Office setting

• Necessary to meet tight deadlines.

• Ability to manage a variety of tasks concurrently, prioritizing as needed.

• Ability to work with a large group.

• May be subject to extended hours to accommodate leader’s schedule.

• Enbridge Flex-work Program - Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option of the options.

#LI-Hybrid #joinourteam

Physical Requirements:

Include but are not limited to: Grasping, kneeling, light – moderate