Project Manager and Communications Specialist (E6015)

Job Summary 
The Project Manager and Communications Assistant will provide high-level support in a fast-paced and dynamic environment, working closely with F&A staff, volunteers and stakeholders. This role involves a blend of project management, project coordination, data analysis, writing and editing, research, relationship support functions. Responsibilities include coordinating projects, compiling and synthesizing data/information, developing dashboards, presentations, department communications and completing reports and analyses. They will work independently, on teams, and with F&A leadership and amplify the efforts and communications of F&A.

Key Responsibilities
 

• Project Management and Administration:
• Possess advanced organizational skills and the ability to manage complex projects and high-stakes situations.
• Serve as a bridge between F&A and the rest of the organization, ensuring smooth operations and strategic alignment.
• Report Compilation and Analysis:
• Gather, compile, and analyze data and information to produce complex reports that inform decision-making. Simplify complex reports for broad dissemination.
• Utilize Microsoft Excel and other tools to analyze data, generate reports, and provide insights to inform decision-making.
• Prepare visualizations and presentations of data findings.
• Research:
• Conduct research to support the F&A initiatives, providing data-driven insights and recommendations to support our customers and stake holders
• Stay updated on industry trends and best practices to provide relevant information and recommendations.
• Prepare research reports and summaries.
• Social Media Management:
• Assist in creating, monitoring, amplifying, and managing  social media presence to enhance engagement and communication with the IEEE community and the general public.
• Develop text and video content for social media posts.
• Monitor social media engagement and respond to comments.
• Amplify posts by societies, councils, and programs within F&A.
• Analyze social media metrics to assess performance and drive for enhancements.
• Communications:
• Explore different venues/formats for promoting F&A and its efforts
• Presentation Development:
• Create and prepare presentations and talking points for meetings and other events to effectively communicate vision and objectives.
• Gather and incorporate feedback to improve presentations.
• Coordinate with team members to gather necessary content.
• Project Management:
• Manage internal and external special projects
• Develop project plans and timelines, monitor progress, and adjust as needed to meet deadlines.
• Manage other special projects from the CFO as requested.
• Writing and Editing:
• Draft and edit reports, correspondence, and other documents as needed.
• Craft and refine documents, reports, and communications for clarity and impact.
• Prepare materials on various matters for key internal or external audiences.
• Review drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
• Tracking and Reporting:
• Monitor the progress of various initiatives and projects, preparing status reports and ensuring milestones are met.
• Track project timelines and deliverables.
• Communicate progress updates to stakeholders.
• Identify and address any issues or delays.
• Attend  leadership meetings  and other meetings to take thorough notes of proceedings and ensure follow-up on action items.
• Create, organize, and maintain electronic files for F&A
• Relationship Management:
• Build and maintain relationships with internal and external stakeholders to advance the F&As priorities.
• Liaise with internal and external stakeholders.
• Communicate regularly with stakeholders to understand their needs and concerns and recommend follow-up approaches.

Travel Inform