Senior Meeting Planning Specialist

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.       

About the role:

 

This position is responsible for the strategic planning and execution of PI Vascular Medical Affairs and Professional Education meetings.

 

 

Work Mode:

At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week.

 

Relocation Assistance:

Relocation assistance is not available for this position at this time.

 

Visa Sponsorship:

Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time.

 

 

Your responsibilities will include:

• Manage program logistics including sleeping rooms, flights, food and beverage, ground transportation, meeting room set-up, budgets, attendee management, communications, and onsite materials.

• Build and manage event registration processes using Cvent, ensuring accurate data management, providing attendee support, generating reports, and collaborating with cross-functional teams for seamless event execution.
• Manage surveys and evaluate feedback from the training programs and working closely with the Program Mangers to make changes to our current programs to ensure use of both best practice and new innovative education methods.

• Ensures consistency and collaboration for meetings while following established guidelines, processes, and tools.  
• Defines, tracks, and maintains budgets while ensuring cost-saving measures and spending are within allocated amounts.  
• Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
• Partners with and manages vendors to ensure objectives are being met.
• Runs reports and presents data metrics to leadership for all Medical Affairs & Ed as requested.
• Planning and coordinating other projects that contribute to the accomplishment of the clinical education goals and objectives
• Communicates proactively to stakeholders across all levels of the organization.
• Educates cross-functional teams, provides direction, and establishes solutions where appropriate.
• Ensures all company policies and compliance practices are being followed.

 

 

 

Required qualifications:

• Bachelor’s degree or equivalent
• A minimum of 5 years of related experience in event/meeting planning
• Proven history of working on international HCP programs and outside of the US compliance policies.
• Candidate must have appetite for innovation and continuous learning.
• Ability to develop and maintain relationships with physician customers and sales teams.
• Works independently on complex meetings
• Must be a strong communicator and collaborator
• Ability to develop new processes and adjust practices to meet business needs.

• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress

• Strong project management and organization skills; detail-oriented
• Proficient in the use of Microsoft Office Suite, Cvent and SalesForce.com
• Domestic travel required up to 20%
• Ability to lift 20lbs

• Ability to work extended hours/weekend hours, as needed