Executive Assistant, Office of the Chief Medical Officer

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Are you someone who thrives at the center of the action? This role is a critical partner to senior leadership, providing high-touch, proactive support that keeps executives focused, informed, and operating at their best. You’ll be trusted with complex priorities, sensitive communications, and the day-to-day orchestration of executive operations, making a real impact behind the scenes every single day.

What You’ll Do

• Act as a trusted administrative partner to an executive or chief, anticipating needs and managing shifting priorities with confidence and discretion.
• Own complex calendars and logistics, coordinating high-level meetings, travel, conference calls, and events from start to finish including materials, resources, and refreshments.
• Draft, edit, and prepare polished correspondence, executive summaries, presentations, and meeting minutes.
• Serve as a key liaison for leadership, often translating executive or board direction into clear communication for internal teams.
• Manage budgets, expense reconciliation, reimbursements, payroll functions, and office operations with accuracy and efficiency.
• Apply sound judgment, initiative, and analytical thinking while working independently in a fast-paced environment.
• Stay current on organizational policies and procedures to ensure seamless and compliant support.
• Collaborate closely with other administrative professionals, supporting team workflows and assisting with onboarding or training when needed.
• Handle confidential and sensitive matters with professionalism, tact, and integrity.

This is an ideal opportunity for an experienced administrative professional who enjoys being highly trusted, deeply involved, and essential to executive success and who takes pride in keeping complex operations running smoothly with minimal oversight.

 

Qualifications

Education

• High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Experience

• 3-4 years of experience as an Administrative Assistant to Executive or Chair or Senior Leader required

Knowledge, Skills and Abilities

• Requires highly proficient/advanced administrative skills and office applications skills.
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone, verbal and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot.
• Ability to analyze a situation and determine best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

 

Additional Job Details (if applicable)

 

Remote Type

Hybrid

 

Work Location

399 Revolution Drive

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$23.34 - $33.37/Hourly

 

Grade

5

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competit