Electrical Project Administrative Assistant

Description

JOB OVERVIEW: The Electrical Project Administrative Assistant provides administrative support to the project manager within the electrical division. This role involves managing project documentation, coordinating meetings, and assisting in the smooth operation of project activities. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

ROLE AND RESPONSIBILITIES

• Assist in the preparation and distribution of project documentation, including proposals, contracts, and reports.
• Manage project schedules, including arranging meetings, coordinating with team members, and updating project timelines.
• Maintain organized and up-to-date project files and records.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Assist in tracking project progress and maintaining project status reports.
• Coordinate procurement activities, including obtaining quotes, placing orders, and tracking deliveries.
• Monitor project budgets and expenses, ensuring accurate record-keeping and reporting.
• Enter and maintain project-related data in company databases and project management software.
• Generate reports and provide data analysis as required by project managers.
• Ensure data accuracy and confidentiality.
• Assist in ensuring projects comply with company policies, industry standards, and regulatory requirements.
• Support quality assurance activities, including document reviews and audits.
• Assist in the preparation of compliance documentation and reports.
• Coordinate and maintain electrical apprenticeship program.

Requirements

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Minimum 2 years of experience in the Electrical field.
• Microsoft software knowledge: excel, word, outlook, etc.
• High School Diploma or GED
• Detail Oriented and good problem-solving skills.
• Analytical and critical thinking skills. 
• Ability to work in a fast paced, changing environment. 
• Ability to effectively manage time to complete necessary tasks.
• Good organizational skills and ability to multi-task.
• Microsoft software knowledge: excel, word, outlook, etc.