Administrative Specialist 2
New Jersey CourtsAbout the role
Posting number: 2026-13150
Department: Central Office
Division: OMAS (Support Services)
Job classification: Administrative Specialist 2
Posting type: Open
Categories: Facility Management, Professional
Summary
If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary is seeking a highly motivated professional to work in the Facilities Management Unit. Under the supervision of the Administrative Supervisor 3, Facilities Management, the individual will act as a professional worker on facilities related tasks and projects in the Richard J, Hughes Justice Complex and at thirty-four leased locations throughout the State. This individual will coordinate workflow and facilitate discussions between multiple Judiciary entities.
This position requires a dynamic and varied skill set. This team member will assemble facility-related materials, coordinate facility-related work activities, provide meaningful input on projects, and develop relationships with internal and external partners. This position will coordinate with finance partners as needed and require a general understanding of expenditures and project finance. Additionally, this position will support the RJH Conference Center as needed.The individual will review, update, collect, compile, input, and analyze data. Additionally, this position will assign and update work orders, updating newly created project related documents to support the unit. We will require someone who has exceptional customer service and communication skills, and able to communicate with external partners, such as landlords and the Department of Treasury when needed. We will provide opportunities for this person to learn and utilize AutoCAD to update floor plans.
This position is expected to have a general knowledge of basic facilities, data bases, and software programs.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Examples of duties
Plan, schedule and perform interior moves and maintenance requests such as small furniture, boxes, file cabinets, excess materials, surplus furniture and requests for movers.
Follow up on maintenance related work orders, site visits to ensure proper operation of facilities and make observations regarding paint, fire extinguishers, carpeting, and ceiling tiles.
Observation of potential building code issues and parking maintenance.
Contribute to the development of policies and procedures to ensure the efficient operation of the Facilities Management Unit and effective response to customer and other agency r
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