Executive Assistant

About NIVO Solar LLC.

Founded in 2022, Nivo Solar is more than just a company; it's a commitment to a brighter future. Our motto, "for the better," encapsulates our dedication to enhancing the lives of both our customers and employees. At Nivo Solar, we believe in the power of renewable energy to not only transform our environment but also uplift communities and individuals.

Our office culture is built on a foundation of trust, fostering an environment where everyone has the opportunity to thrive and grow. We understand that our greatest asset is our team, and we prioritize their development and well-being.

Continuously striving for excellence, we are committed to improving both our work environment and customer satisfaction. Join us at Nivo Solar, where you can make a difference while being a part of a dynamic team that is shaping the future of sustainable energy.

Role Overview

• We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our C-suite executives. This individual will help to ensure smooth and efficient operations. The ideal candidate is adaptable, has excellent communication skills, and is capable of managing multiple priorities in a fast-paced environment.

Responsibilities

• Calendar Management: Coordinate and manage the executive’s complex calendar, including scheduling meetings, appointments, and travel. Prioritize and ensure time management efficiency.
• Communication Liaison: Act as the primary point of contact for the executive, fielding inquiries, managing correspondence (email, phone calls, etc.), and drafting communications on behalf of the executive.
• Office Management: Schedule office space use among different teams, manage office equipment and order supplies as necessary. Retrieve and distribute mail. Maintain an accurate asset inventory. Oversee company software use and purchase.
• Meeting & Event Coordination: Organize and prepare materials for meetings, conferences, and special events. Take notes and follow up on action items as required.
• Document Preparation: Prepare, proofread, and edit reports, presentations, memos, and other documents for executive review.
• Task & Project Management: Support the executive with ongoing projects, track deadlines, and follow up on deliverables. Assist in research and data collection as needed.
• Confidentiality & Discretion: Handle sensitive and confidential information with the highest level of professionalism and discretion.

Qualifications

• Experience: Minimum of 2 years as an executive assistant, administrative assistant, or similar role, supporting senior-level executives.
• Education: A minimum of a high school diploma. A Bachelor’s degree in business administration, communications, or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office software/tools. Experience with project management and communication tools.
• Communication Skills: Strong verbal and written communication skills with the ability to communicate effectively across all levels of the organization and externally.
• Organizational Skills: Exceptional time management and organizational skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to unexpected challenges.
• Interpersonal Skills: High emotional intelligence, professional demeanor, and the ability to work with a diverse group of individuals.

Working Conditions:

• Full-time, in-office position. Working location is 12788 Grant Road, Cypress, TX 77429.
• May require occasional evening or weekend work for urgent matters.
• Occasional travel may be required.

Compensation:

• $15-$20 hourly depending on experience.
• Benefits include healthcare (med