Chief of Staff

Do you enjoy working with a top-notch team and being part of a growing, passionate, and forward-thinking company? Athena is becoming the best and most intensive high-touch marketing consulting group in the country. Our exceptionally high standards and whole-brain, full spectrum approach has earned us an enviable reputation across multiple industries and fueled our impressive growth. Athena brings an artful mix of creativity and facts-based insight to make even complex matters engaging, memorable, and impactful.

Athena is looking for a talented Senior Consultant who has a passion for solving problems, managing change, and improving efficiency. We work in a spirited, fast-paced, and ever-changing environment and we’re looking for someone who can hit the ground running and thrive in this setting. 

Please note, this role is in Philadelphia, PA and requires 4 days onsite with 1 day remote.

Requirements

What you will be responsible for:

Executive Support: 

• Acting as a strategic partner to Leadership, managing calendars, emails, and communications, ensuring effective time management and prioritization of tasks. 
• Preparing and editing correspondence, presentations, and reports for internal and external stakeholders. 
• Coordinating meetings and events, ensuring seamless execution and attention to detail. 

Relationship Management: 

• Cultivating strong relationships with clients, stakeholders, and team members, serving as a trusted advisor, and maintaining a high level of professionalism. 

Strategic Partnership: 

• Collaborating closely with Leadership to develop and execute strategic initiatives, ensuring alignment with organizational goals and objectives. 
• Serving as a trusted advisor, providing insights and recommendations to drive informed decision-making. 

Communication and Collaboration: 

• Facilitating communication flow between the Leadership and internal/external stakeholders, ensuring a seamless exchange of information. 
• Recommending applicable process/project optimization solutions. 
• Retrieving or researching necessary information in a proactive, resourceful way (e.g., user/client requirements and relevant case studies). 

Operational Excellence: 

• Streamlining and optimizing operational processes within the assigned team to enhance efficiency and effectiveness. 

• Developing and implementing performance metrics and reporting mechanisms to track key initiatives and assess outcomes. 
• Attending meetings, tracking actionable items (e.g. assigned tasks and next steps), and leading the follow-through of all items with appropriate stakeholders ensuring timely completion and forward momentum.

Project Management: 

• Leading and overseeing high-impact projects from inception to completion, ensuring timely delivery and alignment with strategic priorities. 
• Coordinating cross-functional teams to achieve project goals and milestones. 
• Breaking projects into doable tasks, setting timeframes and goals, monitoring progress, and escalating risks. 
• Translating project scope or client requests into simple workflows or presentation materials, then maintaining documentation to reflect project evolution. 
• Building out project management trackers when needed to support projects and initiatives. 
• Act as gate keeper for key deliverables, making best use of senior executive’s time by ensuring all participants are fully prepared to present materials, deliverables, and strategies. 

Strategic Planning: 

• Contributing to and when appropriate spearheading the development of long-term strategic plans, translating vision into actionable goals and initiatives. 
• Conducting research and analysis to support strategic decision-making processes. 
• Projects may require budget tracking and assistance forecasting future spend. 

Skills and experience you should have:

• Experience: Minimum of 5-10 years of experience supporting senior executives in a strategic, operational, or similar role, preferably in a large-scale corporate environment. 
• Leadership Skills: Proven track record of leadership and the ability to influence and collaborate effectively at all levels of the organization. 
• Project Management: Strong project management skills with a demonstrated ability to manage multiple priorities and deadlines. 
• Strategic Thinking: Ability to think strategically and translate complex concepts into actionable plans. 
• Communication: Excellent written and verbal communication skills, with the ability to present c