Office Associate, Senior, in the Department of Plant Sciences

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Thank you for your interest in joining the University of Wyoming.  Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

Why Choose Us? 

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. 

Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 

Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 

Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 

Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

JOB TITLE:   

Office Associate, Sr, in the Department of Plant Sciences

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. 
• Perform complex problem resolution. Serve as a resource for department/unit and campus.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.

SUPPLEMENTAL FUNCTIONS:

• Supervise hourly non-benefited support staff.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

 

MINIMUM QUALIFICATIONS:  

Education:  Associate’s degree, or equivalent experience equal to 3 years

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements:  None

DESIRED QUALIFICATIONS:  

• Basic, routine, and advanced records maintenance.
• Basic, routine, and advanced scheduling techniques.
• Basic, routine, and advanced reception techniques.
• Basic, routine, and advanced office management principles and practices.
• Organizational structure, workflow, and operating procedures.
• Perform basic, routine and advanced records maintenance.
• Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
• Analyze and solve basic, routine, and advanced problems.
• Develop and maintain basic, routine and advanced recordkeeping systems and procedures.
• Maintain calendars and schedule appointments.
• Use