DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

EXECUTIVE ASSISTANT

Job Location:

OFFICE OF INSPECTOR GENERAL
Emergency Planning & Preparedness Administration
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:

Salary: $46,254.31 - $56,533.05 

Grade: 19

Closing Date: 05/08/2025

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

DES is seeking an experienced and highly motivated individual to join our team as an Executive Assistant. This role provides high level administrative support to the Emergency Planning and Preparedness Administration. This position monitors administrative actions, assigns them to relevant program personnel for response and ensures timeliness, reviews responses, and edits content and format for the administrator's approval and signing. Writes memos, prepares responses, and handles the administrator's schedule, which includes scheduling and preparing for all meetings. Prepares minutes and follows up on action items where applicable; engages with internal agency and partner staff as needed. Maintains correct position control data for administration. Coordinates extensively across programming areas of the administration and handles travel arrangements for administrative personnel. This job will represent the administrator and/or assist with meetings and special projects. Will assist with various special tasks as needed.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:
• Provides the administrator and program managers technical support and administrative knowledge. Develops and implements plans in collaboration with the administrator to guarantee effective operations. Creates presentations that highlight the administration's functional responsibilities and objectives.
• Ensures timely preparation of minutes, reports, and correspondence, ensuring the Administrator is well-prepared for all meetings and handling confidential issues.
• Represents Administrator in resolving issues with internal Managers, gathering statistical data for reports and research projects, managing special projects.
• Consult with guide and guides program manager regarding goals and ensures objectives are met on time, manages paperwork, and seeks Administrator approval to ensure the smooth execution of all tasks.
• Maintains accurate position control information and performs extensive coordination between programmatic areas within the administration. Makes travel arrangements for administration staff; reviews and ensures the accuracy of travel claims submitted for reimbursement.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Organization, procedures analysis and policy development.
• State and federal rules and regulations governing the area of assignment.
• Extensive experience with MS Office and Google Applications (GMail, Google Drive, Google Docs, Sheets, etc).
• leadership principles and practices, organization and management practices.
• Data and statistical analysis and reports Strategy and program goal development.
• Style and format of difficult and complex report preparation, routine letter and