Finance Administration - Assistant Director of Finance

GENERAL DESCRIPTION

Provides highly responsible and complex financial and administrative support to the Director of Finance. Coordinates and aides in the preparation of the annual budget for the City. Monitors the annual budget and makes recommendations for modifications. Ensures financial reporting and procedural compliance with all applicable Federal, State, and Local regulations including governmental generally accepted accounting principles. Assists in the coordination of the annual audit and reviews the Annual Comprehensive Financial Report (ACFR). Provides oversight for the City’s investments and banking. Aides in the continuous improvement of City accounting, financial, treasury, and other department functions.

SUPERVISION EXERCISED

Oversees various levels of technical and administrative staff.

IMPORTANT AND ESSENTIAL DUTIES

Assist in all Finance Department services and activities including such areas as treasury, accounting, collections, audit, and budget.

Manage and participate in the development and administration of the City’s budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.

Supervise the City's investment program; participate and assist in determining investment options for City funds; manage the City's investment portfolio to maximize interest earnings; Monitor bank accounts and assist in the management of cash flows.
Assist in the development and implementation of Finance Department goals, objectives, policies, procedures, and priorities for each assigned service area.

Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change management.

Select, train, motivate, and evaluate Finance Department personnel; provide for and coordinate staff training; work with employees to correct deficiencies; follow discipline and termination procedures.

Plan, direct, and coordinate, through subordinate level managers, the Finance Department's work plan; meet with management staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.

Coordinate Finance Department activities with other departments and outside agencies and organizations; provide staff assistance to the Director of Finance; prepare and present staff reports, and other necessary correspondence.

Operate a City or personal vehicle to attend meetings at various City locations.

Research, analyze, and recommend revenue-generating and cost-reducing proposals for capital and operating programs; prepare long-range financial projections.

Assist with the coordination of the annual audit process and the annual financial report.

Advise and assist the Director of Finance in the development and monitoring of the City’s financial policy. Assists the Director in designing and maintaining records systems.

Assist with special projects assigned by the Director of Finance.

OTHER JOB RELATED DUTIES

Perform other job-related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Operational characteristics, services and activities of a comprehensive municipal financial planning and development program.

Complex principles and practices of program development and administration.

Advanced principles and practices of municipal budget preparation and administration, accounting, treasury management, purchasing, and risk management.

Generally accepted accounting principles (GAAP) specific to government entities.

Governmental Accounting Standards Board (GASB) regulations and updates.

Public finance and fund accounting principles.

Financial reporting requirements for government agencies.

Best practices in accounting.

Principles of supervision, training, and performance evaluation.

Budget preparation, monitoring, and financial forecasting for the public sector.

Internal control policies and procedures to ensure financial integrity.

Enterprise Resource Planning (ERP) systems and financial software.

Proficient in the use of Microsoft Office applications.

Pertinent Federal, State, and local laws, codes, and regulations.

Proficient in the use of Microsoft Office applications, including advanced Microsoft Excel techniques including vlookup and pivot tables.

Skill to:

Plan, organize, direct and coordinate the work of supervisory