FDC-ADMINISTRATIVE ASSISTANT I - 70018471- 20-0 Ft. MYERS CIRCUIT

Requisition No: 826643 

Agency: Department of Corrections

Working Title: FDC-ADMINISTRATIVE ASSISTANT I - 70018471- 20-0 Ft. MYERS CIRCUIT

 Pay Plan: Career Service

Position Number: 70018471 

Salary:  35,175.40 annually 

Posting Closing Date: 04/15/2024 

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***OPEN COMPETITIVE ADVERTISEMENT***

Administrative Assistant I –70018471

 

This advertisement is for a Career Service position 20-0 Ft. Myers Circuit in the Education Department

 

Salary: $35,175.40 annually

 

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

 

SPECIFIC DUTIES & RESPONSIBILITIES:

• Records, transcribes, and distributes concise meeting minutes for the Circuit Administrator and Deputy Circuit Administrator.
• At the direction of the Circuit Administrator and/or Deputy Administrator, prepares drafts of standard operating procedures, administrative decisions, and procedural memoranda for review, analysis, and approval.
• Manages a multi-line telephone system by answering calls promptly and politely; screening and transferring calls appropriately; and documenting messages given for distribution to the intended recipient.
• Responsible for typing and arranging correspondence as dictated by the Circuit Administrator or from rough draft. Compose and type correspondence of a confidential nature and provide technical assistance to the Circuit Administrator.
• Maintains a calendar of events for the Circuit Administrator and/or Deputy Circuit Administrator which require his/her attendance. Such events include but are not limited to training events, seminars, meetings, conferences, scheduled field visits, and interviews.
• Compiles and analyzes information to formulate administrative recommendations. Prepares quality management tools, prepares charts, bar graphs, etc., for leadership use in making data driven decisions.
• Collects or coordinates the collection of budget information and monitoring of expenditures of field offices in major budget areas, including but not limited to, travel expenses, supplies, equipment, and postage.
• In the absence of the Circuit Administrator or Deputy Administrator: courteously interacts with the public and field offices to answer basic questions regarding rules, regulations, policies, procedures, and practices; or coordinates a response from the appropriate delegate determined by the Circuit or Deputy Circuit Administrator for response.
• Compiles data from the field and recapitulates into circuit reports on a monthly and annual basis.
• Open, date and distribute daily mail to Circuit Administrator and/or Deputy Circuit Administrator. Copy and distribute mail/correspondence to appropriate workstations after Circuit Administrator and/or Deputy Circuit Administrator review.
• Coordinates the procurement of office supplies for the Circuit Office.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of standard office procedures and practices.
• Ability to problem-solve effectively.
• Skills in data collection techniques.
• Knowledge of accurate spelling, grammar, written and oral communication techniques, and basic arithmetic.
• Ability to establish and maintain effective, productive working relationships with others.

REQUIRED QUALIFICATIONS:

• Two years’ professional or nonprofessional experience in parole, probation sworn law enforcement, public investigations, clemency, victim services work or corrections work.

PREFERRED QUALIFICATIONS:

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodati