Fiscal Operations Specialist

Posting number: 202610674

Department: PARKS & RECREATION

Job classification: Fiscal Specialist /B24

Posting type: Open

Categories: Administration, Parks and Recreation

Summary

Join Our Team as a Fiscal Operations Specialist!

Do you have a passion for purchasing and making a difference in the community?  Does the idea of helping procure goods/services for the local Parks & Recreation programs excite you?  Then bring your leadership, passion, and your skills to Prince William County’s Department of Parks, and Recreation.  We’re shaping the future of our community!

The Prince William County Department of Parks & Recreation is seeking an administrative professional to serve as Fiscal Operations Specialist. If you want to help transform communities and share the lives of thousands of young people while supporting the largest employer of youth in Prince William County, we want to hear from you!

The ideal candidate is a highly organized and self-motivated professional who can identify priorities and take initiative with minimal supervision. This position requires exceptional organizational and time management skills, with the ability to manage multiple procurement activities simultaneously while meeting critical deadlines in a fast-paced environment. The successful candidate will demonstrate strong attention to detail, ensuring the accuracy of purchasing documentation, financial records, and compliance with County procurement policies. Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, is essential for analyzing data, preparing reports, tracking procurement activities, and supporting the Department's fiscal operations. This role is perfect for someone who is passionate about people and parks, thrives in a fast-paced environment, dynamic environment, and has a knack for creating a positive and engaging workplace.  Flexibility, adaptability, and a commitment to delivering high-quality work are key to success in this role.

About This Role:

We’re looking for a highly organized and proactive professional to assist with supporting program analysis and providing support for data-driven decision making for the department. This role blends administrative coordination with strategic support to ensure the smooth delivery of procuring goods & services within the department.

A strong candidate should have hands-on experience with:

• Managing a complex filing system
• Coordinate and manage team meeting logistics, including scheduling, preparing agendas, and capturing accurate meeting notes and action items.
• Maintaining and updating the department’s SharePoint communication site to ensure employees have access to timely and relevant information
• Drafting and delivering clear, engaging communications tailored to diverse employee audiences
• Excellent communicator with an ability to adapt tone and approach for a variety of individuals with varying personal and professional circumstances
• Foster and maintain effective relationships with employees at all levels of the organization

Minimum Requirements:

High school diploma or G.E.D.  and 3 years of related experience supporting fiscal, administrative, or operational functions.

Preferences:

Special Requirements: 

The Department of Parks and Recreation conducts DMV record checks on all licensed employees and criminal background checks on all hires 18 years and older. 

• Must have a valid driver’s license with a safe driving record and meet PWC driving eligibility requirements. 
• Must be able to pass local, state and federal background check.

Work Schedule: Monday – Friday, 30 hours per week, 9-3 PM. This position is eligible for teleworking.

Starting Salary Range:

$31.90-$37.53

We also offer great benefits including: