Administrative Specialist

The Sidney Kimmel Comprehensive Cancer Center at Johns Hopkins is seeking an Administrative Specialist who will support the mission of the Department by providing complex administrative and grant project support to the faculty in the department of Oncology.

Specific Duties & Responsibilities

• Plans, executes and oversees a wide variety of special projects and special assignments related to the GI division.
• Provides administrative support to faculty as assigned.
• Coordinates meetings, conferences and presentations that involve multi-institutions as well as industry partners. This includes providing technical assistance with teleconferences and webinars, and preparation of materials and slides.
• Is responsible for special event planning as needed.
• Prepares and edits correspondence for assigned faculty.
• Represents the Cancer Center as appropriate in communicating professionally with faculty, administrators, and external contacts.
• Coordinates travel for national and international meetings.
• Independently manages faculty calendars. Organizes high level meetings, makes appropriate arrangements for meetings, compiles and prepares materials, confirms meeting details, assists with communication and other details as needed, prioritizes meeting requests and response times.
• Assists with publication submissions.
• Provides ongoing grant coordination. This includes, steering/advisory meeting scheduling, minutes, coordination of progress reports.
• Tracks and manages patient study lists as designated by the Nurse Manager.
• Maintains faculty CV and bio-sketches
• Places purchases orders, processes expense reports and reimbursements using SAP.
• Performs related duties as assigned.

• Bachelor’s Degree.
• Five (5) years of experience providing progressively responsible administrative support with experience working on a wide variety of special projects and special assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Specialist 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Min $53,300 - Max $93,500 Annually ($73,400 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F, 830-500 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Onc Faculty Admin Support - Research  
Personnel area: School of Medicine 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the