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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Social Science Research Institute is currently seeking an Administrative Supervisor (Administrative Assistant - Supervisor level) to serve as the lead coordinator role in the complex research business functions of the Institute. SSRI’s strategic mission is to foster interdisciplinary research that addresses critical human and social problems at the local, national, and international levels.

This role will report to the SSRI Research Operations Manager.

Responsibilities - The Administrative Supervisor will have the following responsibilities:

• Coordinate business functions for the Institute’s Operations Core, various units, advisory boards, committees and workgroups.This includes functions such as scheduling meetings, maintaining information, coordinating calendars and preparing agendas, documents and reports.
• Organize and coordinate the events and academic workshops for the Institute.These events include open houses, workshops, faculty talks and other events as scheduled.
• Manage, coordinate and track the Institute’s various research programs, such as seed grants, fellowships, endowments and affiliate program.This includes advertising research opportunities, managing the process of requests, application reviews, award distributions/tracking, annual progress reports, and collecting outcome data.
• Work with the Institute’s leadership and operations staffto collect information, create and distribute information for internal and external stakeholders, such as the Unit and Administrative reports.Manage SSRI’s listservs and contribute content to website updates, as needed
• Assist with coordination of various human resource activities.These activities include the co-fund and non-tenure line faculty reviews.
• Assist with coordination of facilities management within SSRI.This includes space assignments, keys, C-Cure access, work orders, etc.
• Supervision/mentorship of other operations core staff.
• Other duties as assigned.

Skills – Proficient use of Microsoft Office products including Word, Excel, PowerPoint, Access, Teams, etc. is required. Experience in other software including SIMBA (or a similar financial system), Live25 (or a similar booking system) and Qualtrics is highly preferred.