Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant to support the Vice President of Marketing, Channel and Lifecycle Mgmt., Neuroscience (CAPLYTA), Director of Marketing, CAPLYTA, and Sr. Director Channel Strategy. This hybrid role is in Titusville, NJ.

The requirement for this position is to work in the Titusville office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace.

Key Responsibilities:

• Handle complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic and international travel arrangements, and manage expense reports.
• Independently organize large internal department meetings onsite or offsite.
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.
• Provide strong collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
• Prepare and handle highly confidential correspondence.
• The individual selected will maintain security and confidentiality of sensitive documents, information, and proposals.

Qualifications

Education:

• Minimum of high school diploma is required; Associate degree is preferred.

Required:

• A minimum of 6 years’ experience of administrative support is required.
• Proficiency in Microsoft Office (e.g., Outlook, Word, PowerPoint) is required.
• Strong verbal, written, and multi-tasking communication skills are required.
• Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
• Ability to be flexible, adapt, respond to shifting priorities, and be resourceful in a fast-paced and quick-changing business environment.
• Ability to use good judgment and work independently under minimal supervision is required.
• Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner.
• The ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.
• Ability to demonstrate that you can partner