Administrative Assistant

Job DetailsLevel: EntryJob Location: Odem, TX 78370Position Type: Part TimeSalary Range: $13.00 - $13.00 HourlyJob Shift: DayJob Category: Admin - ClericalSacred Heart Catholic Church in Odem, Texas, is seeking an Administrative Assistant to the Pastor. 

The primary responsibilities of the Administrative Assistant are to provide clerical support for the Pastor and maintain the parish office. This position will work directly with the parish staff to ensure efficient operations of the parish.

 

Ministerial Character:

The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him.  In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community.  In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people.  He shares with them the apostolic mission and entrusts various responsibilities to them.

 

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities.  Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

This is a part-time position.

 

Responsibilities:

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.


As an integral part of the ministry for the Church, this position will support and uphold the philosophy of the Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Continually grow in the ministry by participating in religious ceremonies, trainings sessions, and reflection activities as directed
Record all sacraments and funerals as required by the church’s laws in appropriate parish register books; prepare sacramental certificates as needed; maintain baptism registration forms
Record and reconcile weekly contributions 
Coordinate parish wedding arrangements and funeral masses following parish guidelines
Answer phones, transfer calls and take messages for pastor and business manager
Keep track of Mass Intentions and record them in Mass calendar as needed
Send Sacramental notification forms to appropriate churches
Coordinate and file general correspondence
Organize and maintain office supplies and keep the parish office in good order
Keep pastor informed on all matters and operations of the parish office
Perform other duties as assigned


Mental/Physical Demands:


Ability to carry, pull, push, lift, or move objects 10 pounds or more
Regular bending, stooping, kneeling
Prolonged use of computer
Ability to maintain composure under duress

QualificationsQualifications:


High School Diploma or equivalent required; Associate’s degree preferred
Minimum of 2 years of experience in an office environment
Demonstrated knowledge of and experience with diocesan policies and procedures
Valid Texas Driver's License required


 

Required Skills and Abilities


Strong oral and written communication skills and interpersonal skills
Ability to handle multiple projects and prioritize tasks
Strong critical thinking and problem-solving skills
Ability to work independently and to establish and maintain effective working relationships with colleagues and members of the diocesan community
Ability to maintain confidentiality and use discretion
Skills in the general use of computer hardware and basic office software including Microsoft Office Suite
Must be professional and courteous


 

Additional Requirements:


Must successfully complete pre-employment screening including criminal history background check, motor vehicle record review (MVR), and drug screening
Certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required
Must adhere to all Diocesan policies and procedures