Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of .
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Abbott Park, IL location in the GES Global Engineering Services division. This is an onsite position.

As the Administrative Assistant, you’ll provide general administrative and project-based support to directors, senior managers, and managers, as assigned

What You’ll Work On

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues
• Assists department with projects, including basic project management, basic research, and drafting communications
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, and employee performance management systems (as applicable)
• Uses intermediate to advanced software skills to perform work assigned
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
• Coordinates new employee office set-ups and onboarding
• Follow established coverage and back-up support plans to ensure departmental and divisional support needs are fulfilled
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Maintains and manages department calendars and staffing records
• Primary point of contact for the department’s annual purchase order processing and reconciling
• Support for other diverse projects

Position Accountability / Scope

• Working with cross-functional teams in connection with projects and to provide division-wide support
• Intermediate knowledge and understanding of business processes and requirements 
• Frequently handles confidential or business-sensitive information
• Maintains and may manage calendars, including meeting and travel
• Proactively identifies and resolves scheduling conflicts
• Point of contact for team schedules

Required Qualifications

• Education: High School diploma or equivalent
• 1+ years of previous admin experience or equivalent
• Operates with general instruction and some supervision
• Intermediate to advanced knowledge of Microsoft Office Suite, including PowerPoint, Excel, and Outlook, along with SAP and Ariba.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.