Administrative Associate

Job Title: Administrative Associate

About the Role

Invicta Software is seeking a detail-oriented and proactive Administrative Associate to join our dynamic team. This role is essential in ensuring smooth daily operations and supporting various departments with administrative tasks. If you thrive in a fast-paced environment and enjoy organizing, coordinating, and facilitating communication, this opportunity is for you.

As an Administrative Associate, you will play a key role in maintaining efficient office workflows and contributing to the overall success of our company.

Key Objectives

• Provide comprehensive administrative support to multiple teams.

• Manage communication channels and coordinate schedules.

• Ensure accurate documentation and smooth office operations.

• Assist in project coordination and event planning as needed.

Responsibilities

• Manage incoming calls, emails, and correspondence professionally and promptly.

• Coordinate meetings, appointments, and travel arrangements.

• Maintain and organize company records, files, and databases.

• Prepare reports, presentations, and documents with attention to detail.

• Support onboarding processes and assist with employee communications.

• Collaborate with various departments to facilitate smooth workflow.

• Assist with office supply management and vendor relations.

• Contribute to special projects and company events as assigned.

Requirements

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

• Proven experience in an administrative or office support role.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication abilities.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to work independently and as part of a team.

• Detail-oriented with a commitment to accuracy.

• Discretion and professionalism when handling confidential information.

Preferred Qualifications

• Experience with project management tools or CRM software.

• Familiarity with the software industry or technology environment.

• Basic bookkeeping or budgeting experience is a plus.

Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance plans.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and career growth.

• Collaborative and inclusive company culture.

• Flexible work arrangements to support work-life balance.

Salary: 49,900 - 63,800 USD a year