Human Resources Generalist II

Classification Title:

Human Resources Generalist II

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The Human Resources Generalist II (HRGen2) position is housed in the College of Public Health and Health Professions, Office of the Dean, and reports to the Director of Human Resources. This position services the Human Resources (HR) functions of the college and provides direct and indirect HR guidance and support to the college’s departments and programs.

The College of Public Health and Health Professions has eight (8) departments plus the Dean’s Office (DO). This position will be located in the Dean’s Office and will function as the primary HR liaison for the college’s departments.  The HR Director will assign departments based on operational requirements. This position will be the primary point of contact and provide HR guidance to its assigned departments within PHHP for all salary plans including Faculty, TEAMS, Postdoctoral Associates, OPS faculty and staff, Student Assistants including Federal Work Study, Graduate Assistants, Interns and Courtesy. Additionally, this position will work in tandem with the other HRGen2(s) and will serve as backup in times of absence or during periods of heavy workload.

HR Recruitment and Hiring Manager
Responsible for providing guidance and serving as Level 1 approver for all recruitments including posting, letters of offer, hires, and distributions. Guidance may include posting requirements, recruitment questions, interviewing process, veteran’s preference rules, foreign national requirements, background screenings, health assessments, work permits, reference checks, ad placements, search committee requirements, timelines, etc. Responsible for reviewing and approving all applicable letters of offer and/or appointment prior to issuance. Review all HR paperwork for completion and correctness prior to uploading in PeopleSoft, UF’s Human Resources management system. Confirm all recruitments advertised through UF’s posting systems are dispensed appropriately.

HR-related responsibilities
In conjunction with the Director of Human Resources, will serve as Level 1 reviewer and approver for reclassifications, special pay increases (SPI’s), FTE changes, administrative supplements, additional pays, position description updates, supervisor changes, leaves of absence, terminations and leave cash outs. This may entail providing salary analytics, reviewing paperwork, comparing data with others in same/similar positions, processing FMLA paperwork, and advising departments related to these changes, as appropriate.

Process new Nepotism agreements, Disclosure of Outside Activity forms (for applicable salary plans), and HR-600’s for assigned departments, including ensuring forms submitted by departments are complete and accurate. Secure appropriate higher-level signatures/approvals. Track to ensure renewals are pre-approved timely.

Engage in Employee Relations (ER) conversations with department HR personnel, college employees, and/or UFHR ER partners, in conjunction with the Director of Human Resources, as needed and requested.

Relationship Building
As Level 1 College HR, it is incumbent on these positions to build a relationship of trust and collegiality with our department HR colleagues. Foster an open line of communication with assigned departments. Initiate and maintain regular meetings to strengthen relationships. Provide guidance and training in various HR functions as needed and requested. Serve as back-up to departments when HR positions may be vacant to assist with timely HR needs, including but not limited to completing new hire paperwork or processing terminations. Ensure that departments are kept abreast regarding Human Resources topics to include training all departmental HR representatives on updated policies, formats, and guidelines, as assigned by the Director of Human Resources.

Attend monthly UFHR Forum meeting via Livestream. Serve as key participant and speaker at monthly PHHP HR workshops. 

Additional HR responsibilities
These HR duties and responsibilities will be assigned to at least one member of the College HR team, based on expertise, workload, and the needs of the unit. The expectation is that one HRGen2 will be the Lead and assume primary oversight for their assigned duty with the other HRGen2’s providing coverage as needed or requested by the Lead.

a. Graduate Assistant Coordinator – Responsible for prompting the appropriate program director for list of new DO Graduate Assistants (GA), creating, and issuing Letters of Appointment (LOA), scheduling appointments with GAs for onboarding purposes, and entering tuition waivers. Ensure hire completed in PeopleSoft, tuition