Administrative Assistant

Closing Date: September 25, 2024

THE OPPORTUNITY

Join BCI and become part of the dedicated Administrative Network that is crucial to our organization's success. In this role, you will manage schedules, support executives, and solve problems, all while fostering effective communication among teams. Contribute to a leading asset manager, making an impact on the financial futures of beneficiaries in BC's public sector.

THE TEAM

The Corporate & Investor Relations (CIR) department champions world-class engagement with all of BCI’s stakeholders by fostering improved transparency, achieving agreed-upon outcomes, with the view of building trust and brand loyalty from those whose support is critical to BCI’s long-term success.

As a collective, CIR is responsible for:

• Cultivating and managing BCI’s brand and reputation

• Advocating for and representing our internal and external stakeholder interests

• Advocating for and representing BCI’s interests by involving stakeholders who may be affected by BCI’s decisions

• Managing information, developing content, and enabling effective two-way communication

WHAT YOU BRING

• Minimum of three years' experience providing administrative support in a corporate office environment

• Service-oriented mindset, strong work ethic, and extreme attention to detail, with the ability to manage a high volume of priorities and deadlines

• A professional and discreet manner, applying sound judgment and diplomacy at all times

• A good common-sense approach; responsible, reliable, and results-oriented

• Proficient in Microsoft Office Suite, Microsoft Teams, SharePoint, Adobe Acrobat, Workday, CRM (customer relationship management), and database software solutions

• Ability to work collaboratively in a team environment, as well as efficiently independently

• Excellent verbal and written communication skills

• Diplomatic and tactful, with strong interpersonal skills

WHAT YOU WILL DO

As an Administrative Assistant reporting to the Executive Assistant (EA) to the Executive Vice President (EVP) of Corporate & Investor Relations (CIR), you will provide a variety of clerical, administrative, and support services. You must be able to function effectively with a demanding workload requiring a high degree of accuracy and attention to detail. Additionally, you will serve as backup to the EA for vacation coverage. Your responsibilities include:

• Providing clerical, administrative, and support services

• Managing travel, meetings, and events

• Assisting with document formatting and calendar coordination

• Supporting event planning and logistics

• Maintaining databases and managing digital assets

• Monitoring communication channels and handling marketing campaigns

WHERE YOU WILL WORK

Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely 1-day a week

SALARY RANGE

BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.

The annualized base salary range for this Victoria-based role is CAD $58,000 to $65,000.

The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set, level of experience applicable to the rol