Senior Finance Business Partner

Job Description Summary:

Reporting to a Senior Deputy Director or Deputy Director of Program Finance, the Senior Finance Business Partner manages and leads financial and budgeting activities for multiple and complex projects within a division’s portfolio. Accountable for delivering timely and accurate comprehensive reports and financial information across boards within aligned division. Coordinates the activities of a variety of financial functions that support the program financial management activities, covering both pre-award and post-award activities for the division. Works with their Finance Service Team to provide the services needed and to support an environment of collaboration, communication, and teamwork.

The primary duties are directly related to the financial management of assigned boards/programs. Prepares budget estimates and projections based on actual performance, previous budget figures, estimated revenue, expense reports, and other components for an assigned portfolio of projects at appropriate levels in line with established Service Level Agreements. Reviews and approves expenditures to ensure adherence to budget and other compliance requirements, such as sponsor agreements. Maintains records of expenses and budget balances and reconciles monthly financial reports. Analyzes expenditures and revenues, budget variances, and compiles regular and special statistical reports for internal and external customers.

Job Description:

ESSENTIAL JOB DUTIES:

Financial management

Provides financial management and analysis for multiple complex projects within a division. Prepares financial projections and various financial reports, ensuring all reporting requirements are met.

 

Compliance

Reviews, authorizes, and approves expenditures. Reconciles financial statements, ensuring costs are recorded timely, within budget, allowable, allocated to the correct award, and incurred within applicable period. Generally, ensures compliance with policies, federal regulations, auditing requirements, contractual obligations, time schedules, and budgetary limitations.

 

Teamwork

Works with various teams, including project, administrative, and financial staff.  Helps ensure team members are updated with financial information and provide customer service support to team members on financial matters when needed.

 

Analysis

Provides analysis and recommendations to support Deputy Director of Program Finance with financial management of the division.  Provides advice and counsel to program staff in the division on finance-related matters.

 

Communication

Collaborates with program staff and Deputy Director of Program Finance to obtain regular updates on program spending.  Alerts team members of potential financial and contractual issues.  Works collaboratively with other units within the Office of the Chief Financial Officer, including Travel, Payroll, Budgeting, Contracts/Grants, and Procurement.

 

Leadership

May serve as a mentor or resource to support staff.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities:  Comprehensive knowledge of accounting and financial principles, related federal regulations, and OMB Circulars. Ability to perform financial analyses. Comprehensive knowledge of spreadsheet, forecasting, and other computer-based financial tools, including advanced Excel skills. Ability to be highly detailed and accurate in work produced. Ability to solve intellectual problems that reflect substantial variety and complexity. Serves as a resource to others in the resolution of complex problems and issues. Ability to operate with appreciable latitude for independent judgement and action. Ability to work successfully in a team environment and to form and maintain effective teams. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements:  Bachelor’s Degree in Accounting, Finance, Business, or related field, or equivalent knowledge.  MBA preferred.

Minimum Experience:  Six years of related professional experience, two years of which were in a supervisory capacity (if the job includes supervisory responsibilities).

Physical Capabilities:  Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration:  None.

Supervisory Responsibilities/Controls:  Reports to Deputy Director of assigned division. General direction is provided. May have supervisory responsibilities.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine supp