ASSISTANT TO THE DEAN - MUSIC, THEATRE, AND DANCE

Job Summary:

Serve as a key member of the School of Music, Theatre, and Dance Dean’s Office, providing high-level administrative and operational support to the Dean and across the School. This forward-facing role supports executive leadership, faculty processes, academic operations, and student services while ensuring efficient day-to-day office management and strong collaboration across campus.

Responsibilities:

Executive & Office Operations Support

• Provide primary administrative support to the Dean, including managing a complex calendar, coordinating travel, preparing correspondence, and supporting meeting logistics.
• Coordinate School-wide meetings and event scheduling.
• Serve as the primary point of contact for the Dean’s Office, representing the School in interactions with faculty, staff, students, and visitors.
• Maintain faculty and staff directory and administrative records.

Academic & Faculty Administration

• Maintain faculty and staff personnel files in compliance with institutional policies.
• Coordinate tenure and promotion processes, including formal review documentation and peer evaluations.
• Support faculty administrative needs and workflow coordination.

Program & Student Support

• Support student tours, field trips, and summer programming initiatives.
• Provide administrative support for School events and engagement activities.

Financial & Operational Coordination

• Manage office supplies, mail distribution, shared spaces, and general office operations.
• Coordinate faculty and staff office needs, including supplies and phones.
• Maintain systems for tracking shared resources and equipment.

Student Employee Supervision

• Recruit, hire, onboard, train, and supervise student office staff.
• Oversee scheduling and performance to ensure effective front office operations.

Other

• Perform other duties as assigned.

Qualifications:

Required:

• Associate’s degree and three years of related administrative experience, or an equivalent combination of education and experience.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, written, and verbal communication skills.
• Experience handling confidential and sensitive information with discretion.
• Solid working knowledge of various word processing, spreadsheet, and database software applications.

Preferred:

• Experience supporting senior leadership.
• Experience working in a college or university environment.

Work Environment:

Work is primarily performed in an office setting using standard computer and office equipment. Occasional evening or weekend work may be required based on operational needs.

 

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu. 

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. 

Visa sponsorship is not provided for this position. 

Hiring Range:

 $22.50 to $25.00 per hour, commensurate with qualifications and experience. 

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:

                • Healthcare including vision and dental

                • Generous Paid Time Off Policies

                • 403B Retirement Savings Plan with Matching Employer Contribution 

                • EAP

                • Flexible Work Plans

                • Educational Benefits

                • Career-Enhancing Trainings

                • For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.

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