CAA ICON - Assistant Project Manager

Job Description

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 55 sports, entertainment, and public assembly projects and over 2,000 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion.  CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

The Role

In this role, you will assist the Project Manager, Director, and Executive throughout the entire project phase, including design, construction, and completion of large-scale venue projects. You will be responsible for document control, communications, and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers, and Subcontractors, and project stakeholders professionally and tactfully on a regular basis.

Responsibilities

• Attend regularly scheduled project meetings
• Assist in organizing the project file system
• Assist in getting meetings scheduled with project team members
• Maintain minutes of relevant project-related meetings
• Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
• Assist in tracking open RFIs, Non-Conformance Logs, and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
• Update and assist in maintaining CAA ICON project tracking logs.
• Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
• Identify, monitor, and track all owner-open issues to ensure timely and effective resolution.
• Assist in the preparation of each monthly pay application for processing.
• Assist in compiling and assembling project deliverables.
• Assist in identifying/resolving obstacles to completing projects on time and within budget
• Ensuring adherence to internal and external quality standards
   

Requirements

• 0-3 years of experience in the construction or related services industry.
• Bachelor’s Degree Required (Construction, Engineering, Architecture, Real Estate or like industry).
• Exceptional communication and organizational skills.
• Self-starter with the ability to work independently
• Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc)
• Working knowledge of the principles, practices, and terminology in the construction industry including scheduling and cost estimating preferred
• Ability to read, understand, and interpret contract documents, drawings, specifications, scopes of work, and project schedule
• Detail-oriented, organized in thought, process, and action, as well as creative, analytical, and collaborative.

Location

This role is based out of the CAA ICON Charlotte, NC office.

Compensation

The annual base salary for this position is in the range of $56,000 - $85,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Benefits

At CAA ICON, we offer a competitive compensation and benefits package:

• Medical, Dental, Vision Insurance
• 401K Plan 
• Paid Vacation / Holidays 
• Paid Sick Time
• Flexible Spending Accounts (Health Care and Dependent Care)  
• Voluntary Life Insurance
• Telemedicine 
• Paid Parental Leave and Other Paid Leaves of Absence
• Adoption Benefits
• Educational Assistance
• Mental Health Resources
• Employee Assistance Plan

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, ch